Lead Events Specialist

1 week ago

Windsor, Canada The Hospice of Windsor and Essex County Full time

**The Hospice of Windsor and Essex County requires a Lead Events Specialist**

***Job posting details are provided below:
**Job Title**:
Lead Events Specialist

**Reports to**:
Manager, Community Engagement & Advancement

**Job Type**:
Full Time Permanent

**Location**:
Windsor

**Department**:
Community Engagement & Advancement (CEA)

**Duties and Requirements**:
Responsible for the planning, implementing, and monitoring of fundraising events for the Hospice of Windsor and Essex County Inc. The Lead Events Specialist will plan and execute Hospice Signature Events and celebrations, as well as support the Manager of CEA with Hospice Third Party Events. This role will coordinate with internal teams, and external vendors, while ensuring all agency branding is maintained. In some cases, this may include the solicitation of event sponsors, asks for donations/prizes/gifts, and the development of volunteer committees. The Lead Event Specialist also works alongside the team to support event related communications.

**Responsibilities**:

- Plan, implement, and monitor Hospice Signature Events including all steps from pre-event to post-event wrap up tasks, including prize solicitation, cold calls, and all related administrative tasks (ticket orders, purchase orders, quotes, budget coordination, etc.).
- Work alongside the Manager CEA to support Hospice Third Party Events.
- Plan and execute annual Hospice celebrations such as Hospice Memorial Service, Volunteer Awards Night, etc.
- Coordinate with internal team members, such as the Finance and Volunteer teams, as well as external vendors to ensure well planned and executed events, including all required documentation and paperwork.
- Assist with the communication of events in coordination with the CEA Team.
- Ensure event data and donor information is accurately entered into the database and provided in a timely manner.
- Prepare event related materials as assigned. Solicit event sponsors as assigned.
- Develop a thorough knowledge of agency mandate, programs and services.
- Support all CEA and Hospice-related activities as required; team-based approach.
- Other duties as assigned.

**Accountabilities**:

- Accountable to the Manager, Community Engagement & Advancement.
- Accountable for professionally presenting themselves in adherence to the Hospice Mission, Vision and Values.
- Accountable for adhering to the Hospice Policies, professional behavior and for ensuring review of such as required.

**Qualifications**:

- Post-secondary degree/diploma in Business, Event Management, Project Management, or comparable program and/or equivalent experience.
- Advanced computer skills including Microsoft Word, Excel, and Outlook are required
- Flexibility, including working evening and weekend events, and the ability to provide own transportation to and from these events.
- Excellent oral and written communication skills, including public speaking, as well as organizational and time management skills.
- Comfortable making cold calls, monetary solicitations, and fundraising asks.
- Positive attitude and ability to work independently, as well as with teams and groups.
- Familiarity with special event management and fundraising activities and strategies are required.
- Ability to work on multiple projects concurrently.
- Legally entitled to work in Canada
- Evidence of a Vulnerable Police Clearance completed within the past six months.

**Experience**:

- Experience in event planning and coordination including budget planning (preferred 2+ years)
- Experience working with not-for profits and volunteers an asset
- Experience with fundraising and monetary solicitation an asset
- Bilingual French/English and/or other languages an asset.

**_
We thank all applicants in advance, but only those selected for an interview will be contacted. If selected for an interview, please indicate whether you require accessibility accommodations._

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