Billing Coordinator

3 weeks ago


Oshawa, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today**

**Position Summary**:
**Responsibilities**
- Facilitate positive working relationships with internal and external clients.
- Maintain efficiency & quality of billing process by ensuring customers’ needs are responded to appropriately and within targets.
- Reconcile work order data ensuring accuracy and completeness.
- Complete invoices in the system and send them to the customer in the manner dictated by the customer.
- Update customer portals as required.
- Validate vendor invoices - verify accuracy against PO and completed work order, approve for billing or escalate accordingly.
- Compile monthly billing packages including billing reports, invoices, and the status of account receivables.
- Liaison with internal regional billing/reconciliation teams & major account program leads to generate invoices ensuring that all time and expenses are billed in accordance with contract terms.
- Prepare work-in-progress reports for management.
- Processing, inputting, and finalizing pre-bills.
- Submitting high volumes of final monthly bills to clients, on time and with accuracy
- Monitoring and reviewing the billing system for accurate client bill rates
- Assisting with month-end revenue, aging, and WIP reports

**Qualifications**
- 2+ years of billing experience in the professional services sector, including experience in project accounting and a good understanding of revenue recognition principles
- Knowledge and experience with JDE will be an asset
- University or College degree in business and finance preferred
- Strong Microsoft Word and advanced Excel proficiency in developing and preparing reports and project analysis
- Ability to prioritize tasks and manage workload in a fast-paced environment with multiple deadlines
- Strong interpersonal skills
- Ability to articulate and communicate in a clear, fact-based manner, including relaying financial information to a non-financial audience
- Strong attention to detail is crucial for this role

**Why work at Ainsworth?**

Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:
**_Benefits:_** Comprehensive health, dental and medical benefits, including wellness supports, RRSP matching and generous vacation

**_ Growth:_** In-house training and development, access to LinkedIn Learning and other professional development opportunities, Employee performance-based bonus program, where applicable

**_ Rewards:_** Service milestones and peer recognition plus Employee Discounts and Incentives

**_ Flexibility:_** Hybrid working models, where applicable

**_ Diversity:_** An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country Join us. Make a difference.


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