Administrative Assistant, Pharmacy Services

3 weeks ago

Vancouver, Canada Fraser Health Full time

Why Fraser Health?:
Are you motivated to join a dedicated team of health care providers in this dynamic and rewarding role? Are you interested in a career where you can make an impact on the well-being of others?

**Get to know Lower Mainland Pharmacy Services**:
We are a collaboration of four premier health employers Fraser Health, Provincial Health Services, Providence and Vancouver Coastal Health and provide an integrated approach to pharmaceutical care and service excellence patients, residents and clients committed to investing in your professional development in building an environment where you can advance your career.

We have an exciting
**Full Time** opportunity for an
**Administrative Assistant **to join our Pharmacy Services team located in
**Vancouver, BC.**

Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

**If this sounds like the perfect role for you, here’s why we believe you should apply**:

- A career that offers you the opportunity to work in a fast growing and exciting organization with professionals who are eminent in their respective fields.
- Competitive salary package, including comprehensive health benefits coverage.

Our pharmacy team always aspires to improve and achieve the best possible care for our patients and improve their quality of life.

We aim to build an environment where you love the work you do, the place where you work, and the people around you. From the financial advisor handling our health care resources, to the IT professional enabling life-saving data, to the nurse and physician on the front line of patient care, everyone plays a role in the care continuum. Together, we build outstanding workplaces.

**One team, best pharmacy care, better lives.**

Detailed Overview:
Provides administrative and secretarial support to the Directors, Pharmacy Services and/or Managers, Pharmacy Services by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

**Responsibilities**:

- Produces a variety of confidential and sensitive documents in support of the Directors, Pharmacy Services and/or Managers, Pharmacy Services, including correspondence, reports, presentations and memoranda.
- Researches, organizes, and summarizes support materials. Generates reports and presentations.
- Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
- Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
- Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Assists in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
- Performs general timekeeping functions, inputs data and forwards to payroll for processing.
- Performs other related duties as assigned.

Qualifications:
**Education and Experience**
Grade 12, graduation from a recognized administrative or secretarial program plus three (3) years' recent, related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

**Skills and Abilities** LEADS Capabilities**

**Leads Self**
**Self Awareness**: Is aware of own assumptions, values, principles, strengths and limitations.
**Manages Self**: Takes responsibility for own performance and health.
**Develops Self**: Actively seeks opportunities and challenges for personal learning, character building and growth.
**Demonstrates Character**: Models qualities such as honesty, integrity, resilience and confidence.

**Engages Others**
**Fosters the Development of Others**: Supports and challenges others to achieve professional and personal goals.
**Contributes to the Creation of a Healthy Organization**: Creates an engaging environment where others have meaningful opportunities and the resources to fulf

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