Sales/administrative Coordinator
3 weeks ago
JOB SUMMARY
The Sales/Administrative Coordinator is responsible for coordinating sales activities, HR and Accounting in the hotel along with and assisting the Director of Sales and General Manager.
MAJOR DUTIES AND RESPONSIBILITIES
SALES
- Takes incoming calls for the Sales Office and answers questions for potential business.
- Maintains a master sales file and cold calls when required.
- Handles direct mail and other administrative processing projects.
- Conducts tours of the hotel for clients in the absence of Sales Manager.
- Handles and stores any collateral materials and supplies required by the DOS.
- Assists in the preparation of the in house sales promotions, receptions and functions.
- Attends Sales meetings as scheduled by the Director of Sales.
- Maintains trace system to ensure that client names are brought up on a timely basis for the purpose of solicitation.
- Soliciting, booking and maintaining contact with assigned markets.
- Assistance in the compilation of month-end reports.
- Additional duties as assigned by Director of Sales.
HUMAN RESOURCES
- New Hire packages
- Employee engagement
Accounting
- Prepare daily reports
- Accounts payable
- Accounts receivable
MINIMUM QUALIFICATIONS AND SKILLS
- Bachelor’s Degree or equivalent years of relevant work experience required.
- 3+ years of hotel coordinator experience required, or similar experience
- Prior coordination experience highly preferred.
- Prior experience using Windows-based software including Microsoft Word, Excel, and Outlook highly preferred.
2
- Excellent communication and organizational skills.
- Strong selling and negotiating skills.
- Excellent communication and presentation skills.
- Superior customer service skills.
- Ability to work independently.
- May be required to travel.
- Use of personal vehicle may be required.
- Able to work a flexible schedule.
WORKING CONDITIONS
- Governed by concurrent and dynamic deadlines, despite conflicting priorities and frequent interruptions.
- Frequent handling of queries and calls from guests, potential guests, and other departments.
- Frequent computer and administrative work requiring focus and attention to detail
TYPE OF SUPERVISION REQUIRED
Reports to the Director of Sales. Works under general instructions to prioritize and complete assigned tasks.
**PLEASE NOTE**: This Job Description is not neither definite nor restrictive and may be modified or added to in the future to meet changing needs.
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