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Financial Support Clerk

4 months ago

Greater Sudbury, Canada City of Greater Sudbury Full time

**Section**: Financial and Support Services
**Division**: Finance
**Department**: Corporate Services
**Initial Reporting Location**: Frobisher Depot

**Job Status**: Permanent Position

**Affiliation**: Inside Unit
**Hours of Work**: 70 hours bi-weekly,
**Shift Work Required**: No

**The start date will follow the selection process.**

**Characteristic Duties**:Under the general supervision of the CMMS Co-ordinator, and the day-to-day direction of the CMMS Payroll Lead.
- Collect and verify routine data for the operation of the CMMS in accordance with established procedures with emphasis on the Collective Bargaining Agreements and CGS Policies.
- Audit and enter labour into PeopleSoft from daily crew cards prior to balancing procedures.
- Audit and input owned equipment and material data from crew work cards into Cityworks on a daily basis.
- Process hired equipment slips in accordance with CGS policies, procedures and by-laws with emphasis on the Purchasing By-Law. Verify signing authority as per the Purchasing Authority Policy.
- Process hired equipment slip invoices for approval. Investigate and resolve problems associated with processing of invoices such as invoice discrepancies and proper supporting documentation. Liaise with suppliers to resolve PeopleSoft receipting discrepancies, to obtain supporting documentation where it is missing, to resolve supplier enquiries and other matters as they arise.
- Provide guidance to supervisory personnel on the completion of daily work cards.
- Complete calculations and input data into various computer programs and spreadsheets for budgetary and reporting needs.
- Maintain and update all crew maintenance work cards.
- Assist other staff with their duties during periods of overload, vacation or absence.
- Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
- Perform other related duties as required.

**Qualifications**:

- Successful completion of Secondary School (Grade XII) Education plus some further specialized training in a related discipline (e.g. PeopleSoft, payroll, bookkeeping).
- Over six (6) months up to and including twelve (12) months of closely related experience.
- Demonstrate ability in performing detailed calculation and analysis of reported information.
- Demonstrate keyboarding (a minimum of forty (40) words per minute) and word processing skills.
- Proficient in data entry.
- Ability to work with numbers accurately.
- Demonstrate interpersonal skills in dealing with the public, staff and outside agencies in a courteous and effective manner.
- Knowledge of PeopleSoft functionality relating to payroll.
- Capable of working under conditions requiring immediate action or priority.
- Ability to handle large-volume functions.
- Excellent use of English; verbally and in writing.
- Satisfactory health, attendance, and former employment history.

**How To Apply**:
We must receive your resume **before 11:59 p.m. on Wednesday, June 19, 2024**. For those providing a French language resume, please also include an English version.
- Ensure you attached a cover letter and resume. Acceptable file types are:

.doc
- .docx
- .txt
- .pdf
- .rtf

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

**Live outside Canada or new to Canada?**
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

**Contact Us**: