Proposal Coordinator

2 weeks ago


Halifax, Canada The Design Agency Full time

DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of excellence and our ability to create special environments through narratives developed with the client. Working for leading companies, developers, and hospitality groups, our clients work directly with one or more of our partners, reflecting our belief that great design requires leadership, focus, and commitment.

DesignAgency is currently looking for a Proposal Coordinator assist with the administration and coordination of new business inquiries (RFQs/RFPs). The Proposal Coordinator works with the Business Development (BD) team to strategize responses, contract development and present our service offerings to prospective clients across various fields. Reporting to the Global Business Development Manager, the successful applicant is a creative go-getter with strong technical, organizational, and prioritization skills, and thrives working within tight timelines. This position can be based out of our Canadian or American studios.

**Roles & Responsibilities**
- Updating and creating client-facing proposals and marketing collateral such as portfolios, digital lookbooks, comprehensive proposals, staff CVs, and pitch presentations
- Assisting with the collection and tracking of companywide BD including tracking new business leads and analytics, and maintaining the CRM
- Designing new and customizing existing InDesign templates and documents, ensuring accuracy and consistency
- Working collaboratively throughout the RFP process with the BD Team, editing copy and content, curating final project photography and graphics, and implementing comments and feedback to meet internal as well as client deadlines
- Supporting BD with copywriting and proofreading
- Maintaining a digital filing system for all collateral related to pitches, proposals, and contracts and providing administrative support
- Assisting BD with new projects and initiatives
- Participating in meetings with the Sales & Marketing Team (Demand Team), providing creative insight and highlighting opportunities for collaboration and efficiency
- Balancing workload and meeting deadlines without compromising work quality

**Qualifications**
- One to three years of experience in proposal writing, business development, marketing and promotion; preferably within the Design/Architecture field
- Bachelor’s degree in Business Administration, Marketing, Communications, or a related field
- Advanced knowledge of Adobe InDesign, Microsoft Word & Excel
- Expertise in building client-facing presentation decks
- Knowledge of, and interest in, hotel and hospitality interior design, brand identity design
- Detail-orientated, organized, and self-motivated
- Hands-on team player with a proven track record of supporting and working with creative teams
- Excellent English language written, verbal and comprehension skills
- Self-motivated and able to work within tight timelines and manage multiple projects or deliverables.

**Location and Work Arrangement**

This position offers flexible location options:


  • Proposal Coordinator

    2 weeks ago


    Halifax, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Proposal Coordinator

    2 weeks ago


    Halifax, Canada EllisDon Corporation Full time

    **Connect with us **LinkedIn**, **Instagram**, **Facebook**, **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on...


  • Halifax, Canada WSP Full time

    WSP is currently seeking a Proposal Coordinator, located in the National Capital Region or the Greater Toronto Area. who will bring their creativity, positive energy and good-nature to a national proposal team focused on the Buildings industry. This position will be responsible for researching prospective projects, taking the lead in proposal preparation,...

  • Proposal Coordinator

    15 hours ago


    Halifax, Nova Scotia, Canada WSP in Canada Full time

    We are looking for a skilled Proposal Coordinator to join our team at WSP in Canada. This full-time position can be located in our Ontario or Halifax offices.About the PositionThe successful candidate will work closely with the proposal team to ensure that all proposal documentation is accurate, complete, and meets the client's requirements. Key...


  • Halifax, Canada McInnes Cooper Full time

    Discover The Opportunity Halifax, NS Communications Entry Level Full-time Do you enjoy collaborating with cross-functional business teams? Do you excel at managing multiple projects, and work well under defined timelines? Are you driven to achieve project results in a fast-paced, innovative environment where you are continually learning? McInnes Cooper is...


  • Halifax, Nova Scotia, Canada Architecture49 Inc. Full time

    Architecture49 (A49) is a growing firm with a wide range of career opportunities. Our offices, situated from coast to coast across Canada, serve distinct regions each with a local focus and sector specialties.We value work-life balance and support continuous learning to help our employees develop their skills and expertise as they build and evolve their...

  • Proposal Manager

    2 weeks ago


    Halifax, Canada The Design Agency Full time

    DesignAgency is one of the largest and most distinguished multi-disciplinary design studios in Canada, and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of excellence and our ability to create special environments through narratives developed with the client....


  • Halifax, Nova Scotia, Canada WSP in Canada Full time

    At WSP in Canada, we are seeking a talented Proposal Support Professional to join our Buildings Team. This full-time position can be located in our Ontario or Halifax offices.About the RoleThe successful candidate will provide administrative support to the proposal team, ensuring that all proposal documentation is accurate, complete, and meets the client's...


  • Halifax, Nova Scotia, Canada WSP in Canada Full time

    WSP is seeking a dynamite Proposal Assistant to join our Buildings Team This full-time position can be located in our Ontario or Halifax offices. Reporting to the Proposal Team Lead for Ontario & Atlantic Region, the successful candidate will assist the department's technical teams and proposal specialists in ensuring that supporting documentation for...

  • Proposal Assistant

    19 hours ago


    Halifax, Nova Scotia, Canada WSP in Canada Full time

    At WSP in Canada, we are seeking a highly skilled Proposal Assistant to join our Buildings Team. This full-time position can be located in our Ontario or Halifax offices.About the RoleThe successful candidate will assist the department's technical teams and proposal specialists in ensuring that supporting documentation for proposals are delivered to a high...

  • Proposal Writer

    1 week ago


    Halifax, Canada WeUsThem Inc. Full time

    We are looking for a creative, out-of-the-box thinker to join our accounts team! The Proposal Writer will partner with internal and Accounts Managers and Business Development Leads to prepare compliant winning RFQ/RFP responses as well as activities that support our growth initiatives. Job specifications: - Coordinate, write, edit, and produce responses to...


  • Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

    **Development Coordinator** **Catholic Diocesan Centre** **Halifax, NS** **Archdiocese of Halifax-Yarmouth** We are seeking a full-time Development Coordinator to join our team at the Archdiocese of Halifax - Yarmouth. The Development Coordinator will report to the Financial Administrator and work closely with the Archdiocesan Business Office and Pastoral...


  • Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

    **To apply**: The Development Coordinator will report to the Financial Administrator and work closely with the Archdiocesan Business Office and Pastoral Life and New Evangelization Team (PL&NE), clergy, and parish staff to support parishes in the development of their planned giving programs and to provide Diocesan support to various missions and campaigns....

  • Program Coordinator

    7 days ago


    Halifax, Nova Scotia, Canada NSCAD University Full time

    Job DescriptionThe Extended Studies Program Coordinator plays a crucial role in overseeing the development, implementation, and evaluation of adult and youth programming at NSCAD University. This individual is responsible for coordinating directly with instructors regarding scheduling, contracts, materials, and resources required on a term-by-term basis.The...

  • Sales and

    2 weeks ago


    Halifax, Canada Atlantica Hotel Halifax Full time

    **Position and Duties** As sales and catering coordinator, your duties may be changed by Manga as needed to address the changing requirements of our business. This could include location and property; you could be re-located to another property as needed. Sales and Catering Coordinator is responsible to assist with administration of Sales and Catering...

  • Sales and

    1 week ago


    Halifax, Canada Atlantica Hotel Halifax Full time

    **Position and Duties** As sales and catering coordinator, your duties may be changed by Manga as needed to address the changing requirements of our business. This could include location and property; you could be re-located to another property as needed. Sales and Catering Coordinator is responsible to assist with administration of Sales and Catering...

  • Account Coordinator

    2 weeks ago


    Halifax, Canada WeUsThem Inc. Full time

    **Responsibilities** The role is split evenly between coordinating the account related activities as well as business development. - Preparing account service-related documents such as meeting agendas, meeting reports, proposals, and other client communications and correspondence. - Participating in and documenting discussions during client meetings and...


  • Halifax, Canada Lockheed Martin Corporation Full time

    Programme Management - Halifax, NS, Montreal, QC, Ottawa, ON - 15223BR **About the role** **The Change Management Coordinator works within the Change Management team reporting to the Change Management Lead for the coordination and statusing of engineering and contract change proposals.** **Responsibilities include**: - Faciliating the creation of change...


  • Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

    **Outreach Coordinator** **Our Lady of Guadalupe Parish** **Dartmouth, NS** **Archdiocese of Halifax-Yarmouth** Our Lady of Guadalupe Parish exists to make joyful disciples of Jesus who form a community that overflows in faith and charity. The Parish is seeking for a reliable, service-oriented and passionate Outreach Coordinator to support and play an...

  • Project Coordinator

    1 week ago


    Halifax, Canada Riva Construction Full time

    We are in search of a highly skilled and meticulous Project Coordinator to become a part of our team. In this position, you will take charge of supporting the Project Manager in overseeing residential construction projects. Your responsibilities will include monitoring the progress of homes, assisting clients with house selections, and handling necessary...