Executive Coordinator
3 weeks ago
**The Executive Coordinator will organize and manage administrative activities for the President as well as the organization.** **Responsibilities include but are not limited to; calendar and meeting coordination of internal and external contacts, preparing and tracking expenses, travel planning, communications, presentation development, event management, promotional activities, and organizing activities. The role is a pivotal support position, working in a collaborative environment, as a key liaison among staff members.**
**Uptown is one of the fastest growing companies in the private money marketplace in Ontario. With over 17 years of combined specialized loan expertise, we have built a comprehensive distribution system focused on owner and non-owner occupied residential and commercial real estate.**
**Hours**: 9am - 5pm, Monday through Friday with a total of 37.5 hours per week, however working outside the standard business hours/days may be required based on business needs.
**Duties**:
- Must be organized, able to multitask and works well under pressure
- Track expenses and prepare expense reports for reimbursement and billing
- Support the President as needed in preparing for internal and external meetings with time management, conducting research, providing materials, including setup of conference calls/video equipment. Issue invitations, coordinate agenda, facilitate communication and prepare materials.
- Provide necessary meeting notes and background information in preparation for each appointment.
- File and retrieve corporate documents, records, reports and reference materials
- Maintain files and SharePoint data
- Support other functional areas and members of the organization's leadership team with special projects as needed. May include projects in Marketing, Development, Finance or Programs.
- Maintain office organization by cleaning and organizing office daily and checking office supplies inventory weekly, and re-ordering supplies as needed
- Must have a well-organized client filing system that permits easy reference and rapid retrieval of information.
**Qualifications**
- College diploma in Business Administration or similar field
- Completion of mortgage agent course
- Must be fluent in English (oral and written)
- Experience handling confidential and sensitive informatio
- Ability to work in a fast-paced dynamic team environment
- Minimum of (1) year’s experience supporting at an executive level
- Attention to detail with a high level of accuracy
- Ability to work independently, quickly assess situations and offer appropriate solutions to inquiries
- Advanced skills in Microsoft Word, PowerPoint, Excel, and SharePoint
**Compensation: $45,000 - $50,000 per annum + Annual Bonus and benefits**
**Salary**: $45,000.00-$50,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
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