Finance Administrator

2 weeks ago

Toronto, Canada GlassHouse Systems Full time

**About GHS**

GlassHouse Systems (GHS) is an enterprise systems, and managed services solutions provider that develops, designs and deploys solutions for leading enterprises in Canada and the US. For almost 30 years, GHS has delivered an enterprise-level of service and support to clients. Recognized with industry-leading awards each year, GHS translates this differentiation into positive client experiences.

We are looking for Finance Administrator to join our **Toronto **office. This is a full-time hybrid position (2 days in office).

**What you'll do**:

- Process new projects working in Purchasing, A/R & A/P

Purchasing:

- Review and verify pricing files of technical equipment and software configurations, supplier quotations and partner special approvals to ensure compliance and accurate pricing of the orders
- Follow up on any discrepancies in pricing, discounts, quantities, or equipment prior to submitting purchase orders to suppliers
- Create and submit time sensitive and accurate purchase orders (POs) to suppliers
- Track orders from initial shipment to final delivery and installation

Accounts Receivable:

- Review and verify company's quotes and customer's POs to ensure accurate pricing of the invoice, then create and submit time sensitive and accurate invoices and credit memos to customers
- Receive and verify customer payments (checks and EFTs), record the payments and deposit checks at the bank.
- Track and record fees and rebates

Accounts Payable:

- Verify and create sales tax exempt certificates to vendors as required
- Verify and process vendor bills and send a request for dispute resolution as required
- Follow up with vendors for invoices and credits
- Assist the Director of Finance, management and accountant with requests as needed
- Maintain and update company records
- Review and approve employee's monthly expenses
- Various administrative duties

**What you'll need**:
:

- Completed post-secondary education in finance, accounting, business, or related field and/or equivalent work experience required
- Ability to manage accounting cycle of project from start to end
- The ability to effectively react to changes and incoming team requests, in a growing environment
- The ability to work in a dynamic and high-volume environment
- The ability to switch between different stage of accounting cycle as needed in purchasing, accounts receivables and accounts payables
- Ability to manage and prioritize multiple requests, commitments, and tasks
- Strong verbal and written communication skills
- Fantastic administrative and organizational skills with exceptional attention to detail
- Strong team player and enjoys working in a fast-paced atmosphere
- Strong analytical and problem-solving skills
- Task-oriented with high regard for work ethic

**Join a team of professionals led by a diverse set of leaders from across the industry.**

**GlassHouse Systems commitment**:
GlassHouse Systems will accommodate individuals with disabilities through each stage of the recruitment process. Please advise us of any needs when your interview is booked and we will do our best to meet your needs.

Any offer of employment will be conditional upon a criminal record check.

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