Health & Safety Administrator

3 weeks ago

Toronto, Canada Dillon Consulting Limited Full time

Overview:
**Your Opportunity**

Dillon’s
**Health & Safety (H&S)** group is looking for a
**Health & Safety Administrator** to join our multidisciplinary team of professionals. You will have the opportunity to work on positively influencing our health and safety performance and our safety culture across the organization.

At Dillon, we operate as one team. This position is available at **any of Dillon’s offices with flexible work options.**

**Responsibilities**:
**What your day will look like**

**Health & Safety Performance Reporting and Analysis**
- Maintaining and analyzing health and safety records, including training, incidents, audit assessments, non-conformances and corrective actions.
- Maintaining and analyzing the health and safety incident reporting and field assessment database.
- Tracking progress towards meeting Health & Safety objectives and targets.
- Preparing H&S performance reports, scorecards and charts. This will include collecting information, conducting research, compiling and analyzing data, identifying trends, and preparing / formatting reports to support the H&S team with the information to assist in their decision-making.
- Manipulating and analyzing data sets, pivot tables and excel/google worksheets. Expertise in Power BI or equivalent data software functionality is an asset to aid in the generation of statistical dashboards.

**Health & Safety Administration**
- Maintaining health & safety pre-qualifications, contractor approval programs and vendor management systems (i.e., ISNetworld, Avetta, ComplyWorks, etc.).
- Supporting the development and maintaining H&S training content.
- Providing administrative support to the H&S team in the areas of data entry, formatting, proofreading, electronic document control, preparing reports, letters, alerts and memos.
- Supporting the H&S team with calendar management/scheduling, conferences and travel arrangements.
- Investigating, recommending, and implementing technological alternatives to data management, live meetings, training, and conferences.
- Organizing materials and logistics for internal and external meetings; recording and preparing meetings and actions.
- Revamping and maintaining the H&S communication pages/portal to ensure they are functional, user friendly and visually appealing.
- Determining, establishing, and maintaining administrative policies and procedures related to Controlled Documents and electronic workflows.
- Manage the production of WCB clearance certificates
- Performing other related duties and/or activities core to the H&S team’s success as requested

**Learning & Development**
- Commit to self-development and ongoing learning and professional development.

Qualifications:
**What will you need to succeed**
- Degree or diploma in business administration (or related area) or equivalent experience
- 5 years or more of related work experience, preference will be given to individuals with H&S and/or consulting experience

**Experience**:

- Advanced computer skills including Excel, Google Suite, Power BI, Camtasia, MS Office (Word, Power Point, Outlook)
- Experience with H&S prequalification databases is an asset (i.e., ISNetWorld, Canqual, Cognibox )
- Experience using databases and maintaining intranet sites (i.e., SharePoint, html)
- Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws
- Superior time-management skills, and the ability to prioritize tasks
- Strong problem identification and problem resolution skills
- Strong numerical and analytical skills and aptitude
- Proven ability to communicate, verbally and in writing, to various levels

**Why choose Dillon**

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our
**core values**:

- Reliability: words result in actions that build trust;
- Achievement: do the work to hit the target;
- Continuous development: always learning; always adapting; always growing;
- Creativity: discover new possibilities;
- Courage: do the things that matter, especially when it’s hard;
- Inclusiveness: enabling belonging to draw strength from our differences.

In addition, we offer:

- ** Employee share purchase plan**
- Dillon is 100% employee owned and share ownership is open to all employees.
- ** A competitive compensation package**
- Comprehensive health benefits
- Generous retirement savings plan
- Student loan repayment assistance with matching employer contributions
- ** Flexible work hours and remote working options**
- Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and remote work op

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