Certified Human Resource Specialist

4 weeks ago

Ottawa, Canada University of Ottawa Heart Institute Full time

**Job overview**:
The Association of Academic Cardiologists (AAC) at the University of Ottawa Heart Institute (UOHI) is actively seeking a highly skilled and certified HR Specialist to lead and manage the implementation of a number of strategic HR initiatives. This pivotal role aims to position the organization to provide the best patient care, boost physician productivity, and create an environment where employees feel a sense of belonging and enjoy fulfilling careers. As a Certified HR Specialist, you will be instrumental in collaborating with the leadership team to ensure regulatory compliance and foster a harmonious workplace culture. Your expertise and leadership will be pivotal in driving the organization towards achieving its goals and maintaining its position as a premier healthcare institution.

**Qualifications**:

- At least 5 years of experience as a senior HR leader
- Proven experience in HR restructuring, transformation and HRIS implementations
- Demonstrated success in leading and managing HR initiatives in similar-sized organizations.
- Demonstrated experience implementing technology driven workflows using ADP WorkForceNow modules
- Experience in a health-care setting
- Bachelor’s degree in Human Resources, Business Administration, or a related field. Master’s degree in Human Resources or a related field (preferred).
- Membership and registration with Human Resources Professional Association (HRPA) or Chartered Professionals in Human Resources Canada (CPHR Canada).
- Certified Human Resources Leader (CHRL) certification, CPHR, or PHR. Additional relevant certifications in specialized HR areas (e.g., compensation and benefits, talent management, change management) preferred.
- Strong interpersonal and communication skills, with the ability to effectively engage with employees at all levels.
- Excellent problem-solving and decision-making abilities, with a strategic mindset.
- Ability to craft and implement policies, procedures, and standard operating procedures.
- Detail-oriented with strong record-keeping and documentation skills.

**Responsibilities**:
**HR Administration**:

- Oversee day-to-day HR administrative activities, including employee records management, payroll coordination, and benefits administration.
- Ensure compliance with employment laws and regulations, maintaining accurate documentation and records.
- Streamline HR processes and develop efficient systems to enhance operational effectiveness leveraging technology and HRIS.
- Develop and maintain comprehensive job descriptions that accurately reflect the roles, responsibilities, and requirements of each position within the organization.
- Create and update HR policies, procedures, and employee handbooks to ensure clarity, consistency, and compliance with legal requirements.
- Develop and manage resources, policies, and procedures to effectively address and resolve interpersonal conflicts and grievances.
- Conduct analysis and evaluation of productivity metrics and key performance indicators.
- Develop and implement performance evaluation systems and processes to assess employee performance and provide feedback.
- Collaborate with managers to establish performance goals, monitor progress, and provide guidance on performance improvement.
- Facilitate the onboarding process for new hires, ensuring a smooth transition and effective integration into the organization.
- Coordinate and deliver training programs to enhance employee skills and knowledge, aligning with organizational goals and development needs.

**Employee Relations**:

- Maintain positive employee relations and resolve workplace conflicts.
- Foster effective communication between management and employees.

**Compliance and Legal Knowledge**:

- Stay up-to-date with employment laws, regulations, and industry best practices.
- Ensure HR policies and practices align with legal requirements and promote fairness and equality.

**Change Management**:

- Manage organizational change and restructuring as the AAC scales and evolves to new models of care to serve patients.
- Lead change initiatives, communicate changes effectively to employees, and support them through transition periods.

**HR Analytics and Reporting**:

- Analyze HR data, metrics, and trends to provide insights and recommendations.
- Generate meaningful reports and use data-driven approaches to improve HR processes and decision-making.

**Employee Engagement and Retention**:

- Develop strategies to enhance employee engagement, satisfaction, and retention.
- Implement initiatives such as employee surveys, feedback mechanisms, recognition programs, and career development opportunities.

**Talent Management and Succession Planning**:

- Identify high-potential employees and create development plans.
- Implement succession planning strategies to ensure a strong pipeline of future leaders.

**People and Wellness - Organizational Culture Development**:

- Foster a positive and inclusive organizational cultu

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