Department Services Assistant

1 month ago

Vancouver, Canada Langara College Full time

Interested in a career at Langara College?_

Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply

Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.

Workday

account.

Job Title:
Department Services Assistant

Employee Group:
CUPE

Employee Type:
Temporary (Fixed Term)

Start Date:
Sunday, December 8 2024

End Date (if applicable):
Saturday, January 17 2026

**Job Description**:
The Department Services Assistant provides secretarial and administrative support to several Department Chairs within the primary Faculty as assigned. Key responsibilities include assisting the Chairs with the organization of faculty and support staff recruitment, faculty evaluation and new employee onboarding processes. This position is integral in coordinating internal and external meetings, and provides support in conference and events coordination, as required. The Department Services Assistant provides clerical and general office support to the Chairs, Assistant Chairs, and Coordinators, wherever possible to alleviate extraordinary needs for additional administrative support. This position works collaboratively with the Academic Administrative team to provide back-up during absences and may be assigned to support another Faculty. This position may perform other related duties and ad hoc projects, as required.

Qualifications Required:
Education
- Completion of a one (1) year certificate in Applied Business or Business Administration (or equivalent).
- An equivalent combination of education and experience may be considered.
- Thorough knowledge of post-secondary policies and procedures preferred.
- Knowledge of current office procedures.

Skills & Abilities
- Effective communication skills, both written and oral.
- Excellent interpersonal skills; ability to establish and maintain effective working relationships.
- Demonstrated ability to multitask and prioritize; strong organizational and time management skills.
- Demonstrated ability to meet changing deadlines with frequent interruptions.
- Proven ability to exercise sound judgement and action when dealing with confidential and sensitive matters; ability to maintain tact and discretion.
- Ability to work independently with mínimal supervision and as part of a work team.
- Ability to adapt quickly to ongoing changes in procedures, policies, and organizational structure.
- Ability to develop and maintain spreadsheets and ongoing management of departmental statistics and reports.
- Demonstrated ability to organize calendars, coordinate meetings, prepare agendas and take meeting minutes.
- Keyboarding: 40 wpm.

Our Benefits:
At Langara College, we align with the College’s vision on wellness and personal/professional development opportunities for all employed members. We’re committed to providing a competitive and inclusive benefits package that reflects our dedication to overall health, financial security, and work-life balance.

In this term position:

- you would receive 10% in addition (based on hourly wage) to your hourly wage, in lieu of benefits. After a completion of worked hours, you would be eligible to elect to extended medical/dental/vision.
- Additionally, you would have an additional paid week off during college closure during winter holiday break.

To obtain the full job description, please

contact

our recruitment team.

Salary Range:
$29.83 - $33.91 per hour

Pay Grade:
CUPE Paygrade 20

Scheduled Weekly Hours:
35

Hours may vary according to the needs of the department.

Compressed Workweek (Fortnight):
No

Closing Date:
Friday, November 15 2024

contact

us.

If you were a temporary employee with CUPE Local 15 at Langara College who has worked within the last five (5) months of the closing date on this posting, please

contact

our recruitment team if you meet the criteria for internal status (850 hours worked) as per Article III.7.g in the

CUPE Collective Agreement

Langara is committed to enhancing our diverse workforce.

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