Proposal and Marketing Assistant

2 weeks ago


North York, Canada Stepheson Engineering Full time

**Marketing & Proposal Assistant**

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

**About Us**:
Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

**Job Summary**:
The Marketing and Proposal team serves as the driving force behind our Building Science Teams ability to bid on jobs and supports continued business growth. The Proposal & Marketing Intern will assist the team in completing bids, assist with creating and updating templates and provide administrative support.

**In this role, you will**:

- Help with preparing project templates including project budget, letter report, and formulate bid summary spreadsheet
- Assist with formatting and editing of Project Reports and Specifications
- Assist with updating and maintaining Project Database
- Schedule, organize, and coordinate meetings and prepare meeting minutes
- Support the preparation of CVs & credential packages
- Administrative support duties
- Other duties as assigned

**Skills/abilities**:

- Administrative Assistant or Office Coordinator experience, preferably in the consulting industry, an asset
- Proficient in MS Office Suite and InDesign
- Strong written communication and editing skills
- High attention to detail
- Excellent multi-tasking, communication, and organizational skills
- Able to work autonomously, managing multiple competing priorities in a fast-paced, changing environment

**Location**: Toronto
- North York, Ontario (Victoria Park and Sheppard).

**Travel**: Not required.

**Job Types**: Fixed term contract, Full-time
Contract length: 3 months

**Salary**: $17.00-$22.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Marketing: 1 year (preferred)

Work Location: One location

Application deadline: 2023-01-20


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