Sales Secretary

## Job Summary

**Responsibilities**

1. Coordinate the flow of sales and marketing information internally and with other organizations
2. Prepare, edit and proofread correspondence, invoices, sales orders, presentations, brochures, publications, reports and related sales and marketing material as directed
3. Schedule and confirm sales and marketing appointments and meetings
4. Answer telephone, greet customers at the door and respond inbound digital sales enquiries
5. Prepare quotes, RMAs and sales orders under the supervision and guidance of the Technical Sales Manager.
6. Update quotes and sales orders as required.
7. Maintain and improve the computerized sales tracking system in Constant Contact CRM
8. Record and update new sales opportunities and sales contacts in Constant Contact CRM
9. Compile data, statistics and other information to support weekly reports and weekly sales meetings along with potential sales and marketing research activities
10. Record and prepare minutes of meetings
11. Contribute in sales and marketing meetings, providing suggestions on Massloads products and services to be promoted, including sales offers and promotions
12. Implement sales and marketing decisions into concrete strategies and content for advertising and promotion

**Experience and specialization**

Computer and technology knowledge
- MS Excel
- MS PowerPoint
- MS Word
- Adobe Photoshop
- Enterprise resource planning (ERP) software - Quickbooks
- Information technology
- Project management software
- Social Media
- MS Office
- Constant Contact CRM
- Adobe Acrobat Reader
- LinkedIn
- Electronic mail

**Additional information**

Security and safety
- Bondable
- Criminal record check

Transportation/travel information
- Own transportation
- Own vehicle
- Valid driver's licence
- Public transportation is not available

Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- Large workload
- Work with mínimal supervision

Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner

**Job Types**: Full-time, Permanent

Pay: $23.00-$26.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Saskatoon, SK S7P 0E7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you a Permanent Resident or Canadian Citizen?

**Education**:

- DCS / DEC (required)

**Experience**:

- Sales Secretary: 3 years (required)
- Constant Contact: 3 years (required)
- Quickbooks: 3 years (required)

Licence/Certification:

- Canadian Drivers License (required)

Work Location: In person

Expected start date: 2024-09-03