Assistant Controller

3 weeks ago

Kingston, Canada Alma Mater Society of Queen's University Full time

**About the Alma Mater Society (AMS)**

Established in 1858, the Alma Mater Society (AMS) is the oldest student government in Canada. Through representing students’ interests, offering an array of student programs, providing advocacy, and operating a range of student-run services, the AMS fulfils its mission “to serve and represent the diverse student populations at Queen’s University”. The AMS is a non-profit corporation with an annual budget of 12.5 million and a dynamic learning environment for hundreds of paid and volunteer student positions annually each year. Of approximately 60 salaried and 400+ waged student positions, 3 of those positions are elected executives; a President, Vice President (Operations) and Vice President (University Affairs).  The Executives are responsible for the operations of the AMS.

**Overview of Position**

We are seeking an experienced finance professional to join our team. The Assistant Controller, under direction of the Controller, will be responsible for the management and oversight of all monthly accounting tasks, reporting and a small team. The Assistant Controller is part of a small team of permanent staff providing corporate infrastructure year over year support in a variety of fields as student leaders fulfill annual contracts in their various operational roles. In addition, the Assistant Controller will engage with student leadership and permanent staff to establish effective working relationships and respond to accounting enquiries from diverse stakeholders including Human Resources, employees, managers, and various external agencies in a timely and accurate manner.
- Assist Controller in year-end audit to ensure effective resolution and swift closure of auditing activities.
- Investigate variances in budgets, reporting, and general accounting.
- Coordinate and manage monthly financial activities, including accounts payable, accounts receivable, general accounting, payroll, and reporting.
- Prepare and review month end journal entries.
- Assist in the preparation of the operating budget.
- Provide training, coaching, and mentoring to subordinate employees regularly and as necessary.
- Review monthly bank reconciliations to ensure timeliness and accuracy of information for decision making.
- Review of monthly investment accounting to ensure accuracy and completeness of financial accounts.
- Manage preparation and payment of government remittances as required.
- Assist in preparation and review of monthly financial statements on a consolidated basis.
- Assist in preparation of reports for Finance and Risk Committee and Board
- Preparation of HST returns quarterly.
- Management of relations with external and internal stakeholders.
- Provide timely and accurate advice, assistance, and guidance and to the student Executive and their teams on accounting practices and procedures.

**Required Qualifications**
- Degree or an advanced degree in business administration, management, finance, accounting, or a related field
- Current professional designation through a recognized governing body required.
- Minimum five years relevant experience working in an accounting field

**Competencies**
- Minimum five years relevant experience working in an accounting field
- Demonstrated knowledge of accepted accounting rules, practices, tax laws, and reporting requirements.
- Strong analytical skills with great attention to detail
- Well-developed coaching and leadership skills, both on a formal and informal basis
- Knowledge of standard office procedures and practices
- Ability to plan, organize, develop, implement, and interpret goals, objectives, and policies.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Commitment to confidentiality and attention to detail.
- Strong verbal and written communication skills and the ability to adjust communication style for the audience.
- Interpersonal skills to interact with a variety of people in many different contexts and build effective work relationships.
- Judgement in handling sensitive situations and knowing when to escalate issues for resolution.
- Organizational and time-management skills

Expected start date: June 5, 2023

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Summer Flexible schedule
- Life insurance
- Vision care
- Hybrid work environment

Schedule: Monday to Friday

Location: Kingston, ON (required)

**Job Type**: Permanent

**Job Type**: Permanent

**Salary**: $75,000.00-$90,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Kingston, ON K7L 2V8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounting Management: 5 years (required)

Licence/Certificatio

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