Project Coordinator, Facilities Management

6 months ago

Surrey, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $34.98 - $34.98 / hour Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 45,000 medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

All new hires to Fraser Health must have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Detailed Overview: The Project Coordinator, Facilities Management, (FM) is responsible for supporting the planning, design and/or implementation of assigned facilities projects across Fraser Health, including project planning, project management, information management, communications and contract administration. Responsibilities:

- Coordinates the planning and implementation of assigned facilities projects and/or components from the initial planning and design stages through to implementation and completion; provides support by communicating policies and priorities, monitoring work and ensuring issues are resolved or escalated to appropriate level(s) to meet project budget, schedule, deliverables and user requirements.
- Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to appropriate leadership regarding ongoing issues, progress updates, challenges and opportunities.
- Carries out project plans according to established FM project methodologies and systems to ensure successful and coordinated completion of project components by working with stakeholders and/or user groups and support departments.
- Provides project support to Project Leaders/Managers on single projects or portfolios of projects by assisting with project planning and coordination, maintaining and coordinating information flow and project records including proposals, contracts, risk/issues registries, work plans and timelines, change requests, meeting agendas and minutes, project decisions and approvals, submittals, plans, manuals, status reports, financial reports, and related quality and risk management processes.
- Acts as the first point of contact within a project, work team, and/or FM, receiving client requests for renovations, space, cost estimates, or other facilities solutions; validates and triages requests; routes requests to appropriate service provider(s) and or manages process(es) to obtain decisions from senior leadership; maintains a database of requests, status and outcomes.
- Reviews and assesses space occupancy and utilization. Documents current state and functional requirements to inform decision making by business units, FM and/or senior leadership within the Organizations. Provides input and/or recommends options to improve the operation, efficiency and effectiveness of impacted business units. Ensures space occupancy information is appropriately captured and managed in FM records and systems.
- Arranges for procurement of furniture and minor equipment required to implement projects; liaises with vendors, develops and implements relocation plans, schedules and coordinates equipment installation, coordinates movers, and engages IT, Housekeeping, Security and other internal services providers to align with project timelines; minimizes client disruption and downtime during move process.
- Performs other related duties as assigned.

Qualifications**:Education and Experience**

Grade 12, graduation from a recognized program in building technology or related discipline plus five years'' recent, related experience, or an equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.

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