Program Administrative Support Clerk

1 week ago

Greater Sudbury, Canada Ministry of the Solicitor General Full time

The Ministry of the Solicitor General establishes, maintains, operates and monitors correctional institutions across the province. We are seeking a highly motivated individual with excellent information management and administrative skills to join our team as a Program Administrative Support Clerk.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: In this role, you will:

- Gather and verify information, and liaise with appropriate contacts to obtain clarification or share information
- Establish and maintain a filing system
- Prepare a variety of correspondence, including letters, memos, reports, charts, graphs and standing orders
- Proof read documents for accuracy, grammar and formatting

**How do I qualify?**:
**Analytical, Problem Solving and Organizational Skills**:

- You can identify and resolve administrative-related issues
- You can verify accuracy and completeness of documents, files and information, and correct discrepancies
- You can determine workload priorities and manage conflicting deadlines

**Information Management Skills**:

- You have experience overseeing the flow of information and track documents
- You can establish and maintain a filing system in accordance with record management guidelines and standards
- You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information

**Computer Skills**:

- You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information

**Administrative Skills**:

- You have proven experience working in a team environment to provide a wide range of administrative services
- You have proven experience working in a large organization or within an institutional setting

**Communication and Interpersonal Skills**:

- You can communicate and work effectively within a multi-disciplinary team environment
- You have excellent writing skills to prepare written correspondence

**Additional Information**:
**Address**:

- 1 English Temporary, duration up to 12 months, 181 Elm St, Sudbury, North Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:
***
- 3-7**Category**:

- Administrative and Support Services**Posted on**:

- Wednesday, January 31, 2024**Note**:
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
- The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.
- T-CL-210508/24

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