Manager of Accounting

1 month ago

St Thomas, Canada The Corporation of the City of St Thomas Full time

The Corporation of the City of St. Thomas

**Treasury Department is recruiting for a**:
MANAGER OF ACCOUNTING
Regular, Full-Time

Job Posting #686-02-23

**POSITION SYNOPSIS AND PURPOSE**:
This non-union position, reporting to the Director of Finance/City Treasurer, is responsible, as delegated, for accounting and financial functions and asset management. This position provides technical direction and guidance to departmental and municipal staff.

**MAJOR RESPONSIBILITIES & ACCOUNTABILITIES**:
Budgeting & Performance (10%)
- Participates in the development and coordination of the annual operating and capital budgets for the Corporation.
- Monitors the annual operating and capital budgets for the Corporation, including the preparation of capital budget update reports to Council as requested.

Internal Controls (10%)
- Participates in the development, implementation and review of accounting and financial procedures and policies for the department to ensure operations are in accordance with approved policies and procedures.
- Oversees and ensures compliance with the Corporation’s established Accounting Policies and Procedures and the various Sales Tax guidelines.
- Ensures the maintenance of required financial records.

Reporting (30%)
- Prepares and/or oversees the preparation of annual, quarterly, or monthly statistical and financial reports for various Ministries, in accordance with Ministry Guidelines.
- Prepares the billing and reconciliation of costs for joint services under the City of St. Thomas-County of Elgin Consolidated Service Plan Agreement.
- Completes year end working papers and drafts the Financial Report in preparation for the annual audit and prepares reports, including the Financial Information Return, on a timely basis in accordance with sound accounting practices including those required for the City’s Economic Development Corporation, Library Board and Secondary Water Board.
- Liaises and cooperates with the City Auditors with respect to the year-end audit and in the execution of their independent audit(s).
- Prepares financial statements, subsidy claims and returns on a timely basis, in the prescribed manner.
- Manages the City Purchase Card process, including the issuance and withdrawal of purchase cards, establishment of card limits, and monitoring the card usage, as prescribed by the approved Council Policy.
- Attends City Council meetings to submit authored reports, provide advice at budget deliberations and other times when directed by City Treasurer.

Financial Planning (10%)
- Participates in the development of long-term financial plans for the Corporation including the coordination and management of the financial planning for the replacement of tangible capital assets and the analysis of future funding plans involving current budget revenue and expenditure projections. Coordinates the borrowing process for capital project funding.
- Participates in short and long-term investment decisions.

Other Treasury Functions (40%)
- Performs and manages accounting and finance functions for all City departments, including operating and capital accounts, reserves, reserve funds, development charges, billings, cash receipts, cash disbursements and duties for Social Services and Valleyview Home including budgets, service contracts, day to day entries and month end reconciliation, as required.
- Receives, audits, and authorizes for payment, invoices of a corporate nature as per authority assigned in the City Purchasing By-Law.
- Reviews and approves banking records, cash deposits, accounts payable & cash disbursement and tax registers, ensuring that appropriate controls are being maintained in the deposit of cash, the production of cheques and tax bills. Responsible for monitoring cash balance positions and reporting to the City Treasurer.
- Provides technical direction and guidance to departmental and municipal staff regarding financial, accounting practices, internal controls, and other related matters of the Corporation.
- Performs such other tasks necessary to maintain the accounting and finance functions for the Corporation as assigned by the City Treasurer.

Health and Safety (Ongoing)

This position is required to act on behalf of the Corporation and shall ensure compliance with the duties of employers as described in the Occupational Health and Safety Act and its Regulations and is responsible for the health and safety of City employees and must always ensure that:

- Workers work in a manner and with the protective devices, measures and procedures required by the Occupational Health and Safety Act, the regulations, and City policies.
- Employees use or wear the equipment, protective devices or clothing that the City requires to be used or worn.
- Advise a worker of the existence of and potential or actual dancer to the health or safety of the worker of which the supervisor is aware.
- Where so prescribed, provide a worker with written instructions as to the measures and procedures

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