Outdoor Education Event Coordinator

2 months ago

Gibsons, Canada YBC Full time

YMCA Camp Elphinstone

1760 YMCA Road

Gibsons, BC

V0N 1V6

**Rate of Pay**: $158.93/day

**Position Status**:Seasonal Contract, Full time

**Spring Term**:March 17th to June 20th, 2025

**Fall Term**: September 1st to November 1st, 2025

**Reports To**:Outdoor Education & Events Manager

Applicants interested in summer and/or fall term positions preferred

**Nature & Scope**

YMCA Camp Elphinstone is seeking individuals to fill the role of Outdoor Education Event Coordinator.

The Event Coordinator works with the Outdoor Education & Events Manager and Assistant Managers to oversee all weekend events, including weddings, retreats, conferences, and other specialty rentals. This person will provide excellent customer service with a participant-focused experience in mind during the planning and delivery of events, ensuring all programs are meeting guest expectations and risk management standards.

In conjunction with the Outdoor Education Group Coordinators, the Event Coordinator will be responsible for the supervision and scheduling of program staff.

Event Coordinators will role model guest-focused and child-centered behaviour, sometimes leading programs, and providing support in facility maintenance and upkeep.

The Event Coordinator will report to the Outdoor Education & Events Manager and Assistant OE Managers and work to ensure the on-the-ground, high quality programming and 5-star experience and service of all participants and guests.

**Responsibilities**
- Facilitate the event experiences of groups and individuals, acting as the host and main contact for assigned groups, weddings, and rentals.
- Assist where needed with coordination and facilitation for outdoor education groups
- Assist in staff training; support, coach, and supervise assigned staff members for the duration of the season.
- Assist in the development of program schedules and organizing staff placements to ensure adequate coverage across all program areas, maintaining operational ratios and supporting the smooth delivery of activities and services.
- Maintain YMCA programming & care standards, working to develop and improve new or existing programs
- Ensure the safety of all members, participants, staff, and property by following YMCA standards/policies/procedures and ensuring they are maintained amongst all participants and staff.
- Interact directly with guests, establish and maintain positive communication with staff, teachers, participants, and guests.

**Qualifications**
- Standard First Aid & CPR-C
- Ability to work a flexible schedule according to operation needs, including weekends
- Previous supervisory experience in camping, youth recreation, and/or experiential education
- Previous experience in administration and/or scheduling
- Criminal Reference Check with a Vulnerable Sector Screening issued no later than six (6) months preceding start date
- 3 successful reference checks

**Additional Qualifications (assets)**
- ACCT Level 2
- Occupational First Aid Level 3
- NLS
- Pleasure Craft Operators Card
- BC Class 4 Driver's License and/or experience driving with trailers
- Post-secondary education in a related field or equivalent experience

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