Secretary, Ward

Work Term: Permanent
- Work Language: French
- Hours: 35 to 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
- Business/office automation/technology/data entry
**Work setting**:

- Relocation costs not covered by employer
- Hospital/medical facility or clinic
**Tasks**:

- Interview patients to obtain case histories
- Schedule and confirm appointments
- Complete insurance and other claim forms
- Maintain filing system
- Determine and establish office procedures and routines
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Supervise and train other staff in procedures and in use of current software
- Perform data entry
- Provide customer service
**Supervision**:

- 3-4 people
**Computer and technology knowledge**:

- MS Word
- Electronic mail
- MS Excel
- MS Windows
- Electronic medical records
**Area of work experience**:

- Correspondence
- Invoices
- Reports and records
**Area of specialization**:

- Medical unit
**Security and safety**:

- Confidential security clearance
**Transportation/travel information**:

- Public transportation is available
**Work conditions and physical capabilities**:

- Fast-paced environment
- Attention to detail
- Large caseload
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Initiative
- Judgement
- Organized
- Reliability
- Team player
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is your current level of study?
**Other benefits**:

- Learning/training paid by employer
- On-site amenities
- On-site recreation and activities
- Paid time off (volunteering or personal days)
- Parking available