Human Resources Assistant

3 weeks ago


Barrie, Canada YMCA of SimcoeMuskoka Full time

My Y inspires people to reach their full potential.

**Positions Available**: 1

**Reports to**: Manager, Human Resources

**Salary**: $18/hour

**Contract Length**: 6 Months

**GENERAL FUNCTION**:
Under general supervision of the Manager, Human Resources, the Human Resources Assistant provides administrative support for the day-to-day operations of the human resources functions and duties. This position is focused on providing customer service and answering a variety of inquiries related to human resources activities, processes, policies, and procedures. The HR Assistant also performs a variety of tasks requiring specialized knowledge related to area of assignment.

**KEY RESPONSIBILITIES**:

- Demonstrate strong support and commitment to the mission and core values of the YMCA of Simcoe/Muskoka and the YMCA in Canada
- Demonstrate strong support and commitment to serving the membership, facility users and all program participants of the YMCA of Simcoe/Muskoka
- Ensures that current and archived employee files and records are maintained in accordance with legal requirements and association policies and procedures
- Assists with seasonal hiring and off-boarding
- Processes, verifies, and maintains documentation relating to new hires
- Manages staff change documentation and processing
- Supports and assists in the recruitment processes
- Coordinates benefits administration
- Supports disability management
- Tracks pension eligibility and sends employee notifications monthly
- Responds to employee inquiries and helps staff understand HR policies, practices and procedures
- Assists with the implementation of services, policies, and programs
- Prepares various correspondence and memoranda, including employment verification letters
- Monitors employee certification and training compliance and sends notifications as required as well as update HRIS
- Prepares HR reports upon request
- Assists with the day-to-day efficient operation of the HR department
- Adherence to all provincial and federal legislation relevant to job description.

**JOB KNOWLEDGE/QUALIFICATIONS**:

- Post-secondary education equivalent to a university degree in Human Resources or related field
- CHRP designation (or in progress) is an asset
- A minimum of 1 year experience in a human resources function
- Knowledge of HR related principles and best working practices and procedures, employment standards legislation and other regulatory requirements
- Experience with benefits administration and disability management
- Understanding of basic recruiting principles
- Understanding of human resource reporting and recordkeeping requirements
- Proven ability to develop effective relationships across all levels of the organization
- Adaptability to set and prioritize work and meet critical deadlines
- Ability to work with diverse personalities and styles
- Exercise good judgment and confidentiality in maintaining critical and sensitive information, records, and reports
- Demonstrated attention to detail and ability to read, understand and review documents for accuracy and relevant information
- Effective, clear, and precise communication skills - written, verbal and through presentations
- Computer skills: MS Office (Word, Excel, PowerPoint, Outlook); HRIS (Ceridian Dayforce preferred)
- Ability to work under pressure with frequent interruptions
- A deep understanding of customer service in an office environment
- Must be able to work flexible hours based on client needs
- Clear Police Reference Check and Vulnerable Sector Screening
- Mandated training (including AODA, Workplace Violence & Harassment, Health & Safety Awareness, Child Protection, PCI Compliance, etc.) is required before or shortly after commencement of work

Applications will remain open until Filled.

My Y Inspires people to reach their full potential.



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