Bookkeeper

3 weeks ago


Halifax, Canada SuperNOVA at Dalhousie University Full time

**Job Title**

Bookkeeper

**Reports to Position Title**

Executive Director, SuperNOVA

**Organization Name**

SuperNOVA

**Faculty/ Department**

Engineering

**FTE (based on a 35 hour work week)**

0.5 FTE (17.5 hours per week)

**Duration**

1 year

**Date Created/Updated**

June 29, 2023

**About the Organization**

SuperNOVA is a not-for-profit initiative of Dalhousie University that provides experiential learning for school aged youth in Science, Technology, Engineering and Mathematics (STEM). SuperNOVA offers innovative workshops, summer camps, clubs, and community events throughout Atlantic Canada that provide youth with fun and rewarding experiences in STEM and nurture a life-long love of exploration, creativity, and academic achievement.

**Job purpose**

Reporting to the Executive Director, SuperNOVA, the Bookkeeper will support the administration and maintenance of SuperNOVA finances and paperwork.

**Duties and responsibilities**
- Financial Responsibilities
- File financial paperwork on behalf of SuperNOVA staff to ensure timely payment and track payments and claims.
- Assist in training new staff on financial processes and paperwork where necessary.
- Manage Bookkeeping and perform prompt payment of bills and invoices.
- Manage accounts payable/receivable and account reconciliation.
- Handle Payroll which includes completing payroll profiles, submitting bi-weekly timesheets as per noted deadlines, etc.
- Process and complete Year End financial budget information.
- Aid the Executive Director in preparation of bi-annual budgets to be presented to the SuperNOVA Board of Advisors.
- Aid in the development of tools, processes, and procedures for maintaining organization across all levels of SuperNOVA.
- Reconcile expenses charged to SuperNOVA as per SuperNOVA procedure.
- Administrative
- Monitor SuperNOVA’s general phone line, responding to messages and inquiries in a timely manner.
- General Responsibilities
- Participate in SuperNOVA and/or Dalhousie training, as required.
- Adhere to SuperNOVA’s policies and procedures at all times.

**Qualifications**
- Undergraduate degree with a minimum of 2 years of related experience.
- Exceptional organizational skills and attention to detail.
- Proficiency in the use of Google Suite, Microsoft Office, with particular focus on Microsoft Excel.
- Excellent written and verbal communication skills.
- Ability to be take initiative and work both independently as well as within a team environment.

**Working conditions**

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Supervision**

N/A

**Job Type**: Part-time
Part-time hours: 17.5 per week

**Salary**: $24.77-$30.80 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Halifax, NS B3J 2G1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2023-07-28


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