Assistant Race Secretary

1 week ago

Milton, Canada Woodbine Entertainment Full time

**JOB SUMMARY**:
The purpose of this position is to assist the Standardbred Race Office operation at Woodbine Mohawk Park. This position will be responsible for race draws for Woodbine Mohawk Park. The Assistant Race Secretary will play a key role in Woodbine Entertainment’s efforts to maintain strong relations with horse people at our world class Standardbred facility.

**KEY ACCOUNTABILITIES**:

- Assist in management and oversight of efficient daily operation of Race Office, manager entries process, set and draw race cards and qualifying cards. Monitor and make recommendation to the Racing Secretary on processes aimed at maximizing field size and business opportunities.
- Assess, coach and monitor overall staff performance (including appearance, behavior and general presentation) and identify and recommend areas for improvement, development and additional training.
- Consult with Race Secretary on drafting weekly Race Condition Sheet to attract entries
- Attend meetings with local horse people’s association on race conditions, including visits to other Ontario tracks as required
- Manage Race Office during big race nights when required
- Develop and maintain positive relationships with horsemen and other racing related personnel
- Advise Senior Management on horseracing decisions
- Ensure available horse supply is used in a manner that maximizes participation and wagering opportunities
- Coordinate vacation time and staff requirements
- Monitor and ensure adherence to all applicable government regulations, such as Occupational Health & Safety and the Alcohol and Gaming Commission of Ontario, and any departmental operational policies
- Exhibit and demonstrate and encourage the core values of Respect, Integrity, Accountability, and Excellence

**QUALIFICATIONS**:
**Knowledge**
- General knowledge of Horse Racing Industry and business
- General knowledge of AGCO Rules of Racing and WEG Rules of Racing
- General knowledge of Company Policies
- Knowledge of running a business, and have the ability to make informed decisions that impact the Racing Program.

**Skills**
- Strong interpersonal, communication, leadership, and organization skills
- Must be flexible and innovative
- Proficient with computer
- Must be able to contribute in the decision making process on class classification, based on sound knowledge of the Racehorse population.
- More opportunity and latitude will be given as experience in the roll increases
- Consistently think of and come up with new ideas for the advancement of the Racing Program and have the ability to think ‘outside the box’ when coming up with ideas
- As Racing is a business based on earnings and income, it is imperative to be very conscious of any decisions made regarding both the participants and WEG, that may have a potentially negative effect on either party financially.
- Must have the ability to handle any payments for a variety of Stake Races, and be able to correctly input them into the required system
- A positive attitude and ability to lead by example and be inclusive of fellow employees is a must.
- As the forefront of the Racing Department, you will be required to be courteous at all times and maintain a professional and forthcoming attitude
- A high level of communication is needed with both the outside participants ie; Trainers, Owners and Drivers, as well as the same level of communication within WEG and your department
- Minimal travelling required, but must be flexible to work Race Nights as needed. Must be available to work weekends and holidays

**Education and Experience**:

- Requirement to be licensed by Alcohol Gaming Commission of Ontario
- Career experience in the racetrack environment

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