Office Analyst

1 month ago


Carleton Place, Canada Topps Environmental Solutions Full time

**Job Overview**:
**Key Responsibilities**:
**1. Operations Support (Garbage Management Division)**:

- Track and manage daily operational activities including route scheduling, waste collection, and disposal monitoring.
- Collect data related to garbage pickup volumes, truck usage, maintenance schedules, and tonnage reports.
- Maintain up-to-date records of client transactions, including managing special billing rates, surcharges, and syncing with third-party systems like GFL Trux.
- Generate daily, weekly, and monthly operational reports for review by the operations manager.
- Support the digital cash register system and monitor the cash float to ensure proper financial handling at transfer sites.

**2. Operations Support (IT Division)**:

- Ensure smooth day-to-day operations by supporting the IT team in tracking infrastructure management tasks, using tools like Terraform, Ansible, and custom scripts for deployment.
- Help the IT team in monitoring and maintaining hosting services for AI models, and collecting data related to system performance and resource usage.

**3. Bookkeeping and Financial Analysis**:

- Perform daily bookkeeping activities including invoice generation, payment processing, and reconciliation.
- Manage invoicing automation systems, especially those connected with Airtable, to streamline the invoicing process for both divisions.
- Track expenses, payments, and financial performance for TES.efaci’s garbage and IT divisions.
- Assist in maintaining accurate financial records for audits and ensure compliance with industry-specific regulations.
- Assist with monthly and quarterly financial reporting, forecasting, and budget tracking for both divisions.

**4. Data Collection & Analysis**:

- Collect, organize, and analyze large data sets from both the garbage management and IT operations to provide actionable insights.
- Track and report key metrics like client transaction details, tonnage differences, site capacity, and overall operational efficiency.
- Work closely with the operations and IT teams to identify trends, create dashboards, and provide data-driven recommendations for process improvements.
- Regularly audit and validate data accuracy, especially when syncing data with external platforms like GFL Trux.

**5. Client and Internal Communication**:

- Provide administrative support, including answering client inquiries related to operational or financial matters.
- Coordinate between the garbage management and IT teams to ensure smooth collaboration on shared initiatives.
- Communicate clearly and professionally with external clients, vendors, and internal stakeholders.

**Job Requirements**:

- **Education**:

- Bachelor’s degree in Business Administration, Accounting, Data Analytics, or a related field.
- Relevant certifications in bookkeeping, accounting, or data analytics are a plus.

**Experience**:

- At least 2-3 years of experience in office administration, bookkeeping, or operational support roles.
- Experience working in a dual-sector environment (such as waste management and IT) is highly desirable.
- Familiarity with garbage management operations, including scheduling, billing, and data reporting systems.
- Strong knowledge of IT infrastructure management is a plus (Terraform, Ansible, CI/CD processes).

**Technical Skills**:

- Proficiency with bookkeeping software (e.g., QuickBooks, Xero) and familiarity with automated invoicing solutions (e.g., Airtable, AI agents).
- Advanced knowledge of Microsoft Excel or Google Sheets, with the ability to handle large datasets and perform detailed data analysis.
- Basic understanding of IT systems and web-based project management tools.
- Strong data collection, organization, and analytical skills using tools like Airtable, Excel, or proprietary systems.

**Soft Skills**:

- Strong attention to detail and organizational skills.
- Ability to multitask and manage competing priorities.
- Excellent communication skills, both verbal and written.
- Problem-solving mindset with the ability to make data-driven decisions.
- Team player with a proactive approach to managing operational challenges.

**Work Conditions**:

- Full-time, hybrid work environment with the possibility of working both remotely and on-site.
- Flexibility to work with teams across different departments.
- Competitive salary with paid leave, and professional development opportunities.

**Job Types**: Full-time, Permanent

Pay: $44,697.31-$60,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (required)

Work Location: In person



  • Carleton Place, Canada Metergy Solutions Inc. Full time

    About Metergy Solutions Inc. (“Metergy”) Metergy is a portfolio company of Brookfield Infrastructure. Brookfield is one of the world’s largest investors, owners and operators of infrastructure assets across the utilities, transport, energy, data and sustainable resources sectors. This sponsorship provides Metergy with access to large-scale capital,...


  • Carleton Place, Canada OperationsCommander Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 37.5 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Help desk **Tasks**: - Provide advice and training to users in response to identified difficulties - Collect, organize and maintain a problems...

  • Financial Analyst

    5 days ago


    Carleton-sur-Mer, Quebec, Canada Baker Tilly Full time

    Baker Tilly REO LLP is a leading Chartered Professional Accounting firm with a strong presence in Canada. Our firm is an independent member of Baker Tilly Canada, with a network of member firms across the country.We are seeking a Senior Accountant to join our team of dynamic professionals who pride themselves on exceptional client service and a commitment to...