Executive Assistant

**We’re hiring**

**Executive Assistant / Planning Coordinator**

**Our Opportunity**

We are looking for a self-motivated individual with a positive attitude to join the Middleton team as an Executive Assistant / Planning Coordinator. You will report to the CAO and ensure efficient coordination and support for Council and Committees and will require good time management skills and attention to detail. You will put your communication skills to work by preparing and updating website and social media content, as well as handling inquiries and complaints.

**Why work with us?**

We truly value our people, which means you will be joining an incredible team, in a supportive and positive environment. We are passionate about the roles we play in providing superior service within our community and we take considerable pride in the goals we accomplish together. We invest in our people through supporting and encouraging professional development, so you have the tools to safely succeed in your role. Our core values of trust, respect and accountability are extremely important in all we do, and we build our team to share and model these values. Best of all, we like to have fun We prioritize having fun while we work hard as a team; we enjoy connecting with each other and we genuinely care about one another.

Work/life balance is important to us, and we want everyone to feel refreshed and recharged to perform their job well. This position is a member of the Local 2858 Union Collective Agreement. The Collective Agreement and Town policies provide family sick leave and time-in-lieu options for all staff.

Benefits include access to a health and dental plan, vision care, disability and life insurance and an employee assistance program. We offer a matched pension plan of 6% and we provide all the technology required to be successful in your role. We provide a generous vacation package, and we want you to use it
- Provide efficient meeting coordination and support for Council and Committees including, agenda preparation, minute taking, notices, etc.
- Ensure website and social media updates, inquires, and content related to administrative services are maintained and provide backup for other departments
- Maintain general filing and official records of all Municipal bylaws, policies, standard operating procedures, deeds, agreements, and contracts
- Provide exceptional customer service when handling inquiries, receiving complaints and processing bill payments
- Have experience updating policies, procedures, and bylaws

**What we’re looking for**:
**Qualifications**:

- A certificate or equivalent/experience in an Administrative Assistant course
- Proficient computer skills in programs such as Microsoft 365 and good knowledge of computer operations and software
- Good working knowledge of Business English and Spelling, including grammar and punctuation
- Ability to organize and prioritize workload effectively
- Ability to operate modern office machines and strong typing skills
- Excellent communication and interpersonal skills
- Ability to interact with the public
- Willing to work evenings (minute taking at Council and Committee meetings is required)
- Has demonstrated initiative and discretion in handling confidential matters

**Preferred Qualifications**:

- Municipal experience is an asset
- You have a choice in your career. Why not choose Middleton to join, stay and thrive in your career_
- Middleton is an equal opportunity employer. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment._

**Job Type**: Permanent, Full Time, Union

**Salary**: $46,530

**To Apply: Please send your cover letter and resume as one document to**:
**Mail: Town of Middleton, PO Box 340, Middleton, NS B0S 1P0**

**Inquiries: 902-825-4841 (ext. 105)**

**Salary**: $46,530.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (required)

**Experience**:

- Meeting Coordination: 1 year (required)
- Records management: 1 year (required)
- Communication skills: 1 year (required)

Ability to Commute:

- Middleton, NS B0S 1P0 (required)

Work Location: In person

Expected start date: 2024-04-02