Clerical Assistant I

2 weeks ago

Vernon, Canada Indian River State College Full time

Job Description

Working at IRSC has its perks In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a comprehensive benefits package including:

- Medical, Dental, Vision, Life Insurance, and Flexible Spending
- Paid time off, including annual and sick leave and paid holidays
- Florida Retirement System (FRS) participation
- Voluntary participation in 403(b) and 457(b) deferred compensation plans

QUALIFICATIONS, KNOWLEDGE, AND SKILL REQUIREMENTS:
The qualifications and skill requirements of this position include
- Associate's degree from an accredited institution or three (3) years of directly related clerical office experience;
- Proven work experience in all clerical duties including telephone etiquette;
- Ability to work with employees and a diverse student population in a busy setting;
- Excellent verbal and written communication skills;
- Good interpersonal and organizational skills;
- Ability to prioritize tasks with careful attention to detail;
- Ability to work with records in a timely, efficient, and confidential manner;
- Ability to respond appropriately to the needs of College personnel, students and the general public;
- Active Florida Notary Public preferred.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
The essential job functions and responsibilities for this position include, but are not limited to:

- Providing general clerical assistance to the Selection Center Staff;
- Greeting clients;
- Providing services pursuant to client need.
- Providing general information regarding the Selection Center services to employees, students, and community members;
- Answering telephones;
- Purchasing NFSI and Integrity Tests from vendor and maintaining appropriate inventories;
- Administering the Integrity Inventory test and extrapolating results for the Selection Center Coordinator’s review;
- Monitoring accounts payable and accounts receivable for the Selection Center Fund III;
- Ordering office supplies and maintain appropriate inventories;
- Scheduling appointments for fingerprints, Comprehensive Interviews, CVSAs, and testing;
- Maintaining/Updating the Selection Center website;
- Maintaining/Updating Selection Center Policies and Procedures and all corresponding documents;
- Preparing and maintaining various Selection Center Excel files;
- Managing tasks related to the outer office.

SPECIFIC DUTIES AND RESPONSIBILITIES:
The specific duties and responsibilities for this position include, but are not limited to:

- Fingerprinting; Administering Pearson Vue tests;
- Billing college departments for fingerprinting;
- Filing Selection Center forms; Providing information on programs;
- Completing other duties and responsibilities assigned by the Selection Center Coordinator or Director.

PHYSICAL REQUIREMENTS:
This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.

Classification

Staff

Supervisory

No

FLSA Exempt

No

Employment Type

Regular

Compensation and Application Deadline

The salary for this position ranges from a minimum of $31,200.00 to a midpoint of $40,560.00. Exact compensation may vary based on skills, experience and education

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