Fleet Coordinator

5 months ago

Port Perry, Canada Southview Group Full time

**Why Choose Southview Group**

At Southview Group, we are committed to fostering your professional and career growth. We offer a range of internal and external training programs, mentorship opportunities, and practical experiences through cross-functional projects. These experiences help employees develop new skills, expand their networks, and explore different career paths within the organization.

**Fleet Coordinator**

Reporting to the Fleet Manager, the Fleet Coordinator is a key member of Southview’s team. The successful applicant will be responsible for assisting in repairing and maintaining the fleet.

**What we offer**:

- Competitive hourly wage
- Time and a half after 44 hours
- Full-time employees are eligible for benefits (health, dental, disability, and life)
- A small crew focused on teamwork and collaboration
- Casual work attire
- Training and advancement opportunities
- Per diem and expense reimbursements for out-of-town work
- Tuition reimbursement

**Responsibilities**:

- Enter and update work orders from mechanics into the system accurately
- Track status of work orders and ensure timely completion
- Utilize computerized systems for data entry and record keeping
- Provide administrative assistance to the Operations Manager
- Prepare and manage documents, reports, and correspondence
- Responsible for receiving parts, entering parts into fleet system, and attaching parts to the work order.
- Provide administrative, warranty, and invoicing support
- Maintain accurate inventory records and stock levels
- Responsible for supporting the filing of vehicle service to ensure MTO compliance
- Request quotes from various vendors for the best cost comparison
- Create monthly reports of transactions and services performed
- Perform yearly audit of maintenance inventory
- Assist in on-boarding and off-boarding of new fleet vehicles

**Requirements**:

- Minimum of 1 year experience in the customer service/heavy equipment/construction industry
- Knowledge of heavy equipment is an asset
- Excellent problem-solving skills
- Flexible to manage and adapt the changing priorities in a fast-paced work environment
- Ability to work independently and with a small team
- Intermediate to advanced computer skills in Microsoft products
- Properly document all Company, Federal, Provincial, and customer documentation/paperwork as required by law and or established policies in a clear and legible manner

**Essential Physical Functions**
- Must be able to work at a desk for long periods of time
- Be able to wear PPE (Personal Protective Equipment) as required
- Must be capable of working extended hours and variable shifts
- Must be eligible to work in Canada

Southview Group is an Equal Opportunity Employer

Pay: $20.00-$25.00 per hour

Expected hours: 30 - 44 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Work Location: In person

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