Security Coordinator

2 weeks ago

Ottawa, Canada BGIS Full time

**Who We Are**

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

**SUMMARY**

The **Security Clearance Coordinator **will support the security program in compliance with the Industrial Security Manual (ISM), and associated corporate and government policies and directives, in connection with the Public Services Procurement Canada (PSPC) Industrial Security Program (ISP). The ISM is produced by the Canadian Industrial Security Directorate (CISD), the International Industrial Security Directorate (IISD) and PSPC.

**KEY DUTIES & RESPONSIBILITIES**
- Serve as BGIS’ Alternate Company Security Officer (“ACSO”) in relation to the Designated Organization Screening (DOS) and Facility Security Clearance (FSC) within the ISP.
- Process those coworkers who require access to Protected/Classified information, assets, or Protected/Classified work sites and ensure that accurate and complete personnel security screening documentation is submitted for such coworkers.
- Provide change of circumstance reports for personnel with regard to their security screening status as outlined in the ISM.
- Ensure that coworkers receive required security briefings upon notification of having been granted a Reliability Status or Security Clearance.
- Ensure required documentation is submitted in order to terminate the Reliability Status or Security Clearance of those coworkers who no longer require access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements.
- Maintain a current list of security screened coworkers in accordance with the ISM.
- Ensure that coworkers working at client sites are briefed concerning any relevant security requirements.
- Ensure that personnel security screening files are properly safeguarded.
- Ensure the proper completion of Request for Visit forms.
- Inform the ISP prior to any physical move or new construction which could affect the safeguarding of Protected/Classified information or assets.
- Oversee the Security Requirements Check List (SRCL) and contract security clauses and ensure that all security requirements are adhered to.
- Obtain approval from the DSO and ISP prior to BGIS subcontracting contracts with security requirements.
- Administer the security orientation and training program as required.
- Interface with government customers on security related issues.
- Act as BGIS’ official contact with the ISP to ensure that security issues are properly addressed and properly coordinated.
- Perform additional duties and responsibilities as needed.
- Ensure that service providers receive required security briefings upon notification of having been granted a DOS or FSC.
- Ensure required documentation is submitted in order to terminate the DOS or FSC of those service providers who no longer require access to Protected/Classified information and assets or controlled sites in accordance with contractual requirements.
- Maintain a current list of security screened service providers and their employees in accordance with the ISM.
- Ensure that service providers screening files are properly safeguarded.
- Oversee the Security Requirements Check List (SRCL) and contract security clauses and ensure that all security requirements are adhered to.
- Obtain approval from the Contract Security Program prior to BGIS subcontracting contracts with security requirements.

**KNOWLEDGE & SKILLS**
- Must be able to obtain and maintain Reliability Status and Security Clearance at the highest level of access required (e.g., Secret Level) to serve as Brookfield GIS’ ACSO in support of the DOS and FSC
- Must be able to obtain and maintain RCMP Reliability Security Clearance
- Completion of any required Company Security Officer (CSO) certifications and training
- Thorough knowledge of the ISP, the ISM and any related corporate and government policies and directives
- Knowledge of supporting security disciplines, including document control, visit certifications, personnel security processing, and security processes and procedures.
- Demonstrated ability to effectively communicate information to various audiences and all levels of the organization, both verbally and through written communications.
- Must be dependable, responsive, customer-focused and possessing the qualities of diplomacy, tact, excellent judgment, discretion and initiative and perform in a multi-tasked and dynamic environment.
- Requires the ability to make sound decisions, manage time, take independent action, analyze problems and provide focused solutions.
- Strong and effective int

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