Interior Design

3 weeks ago

Vancouver, Canada Meme Brooks Design Inc. Full time

Meme Brooks Design, a small and dynamic interior design, home renovations & staging company is in search of an ambitious, versatile and skilled office administrator with exceptional organization & initiative, an eye for details and multitasking, financially savvy, with an passion for interior design. Our projects include design, renovation, decorating and home staging projects around Vancouver and the Lower Mainland.

Clients work with us for our impeccable sense of style, our years of experience and know-how, and our friendly and warm service. If you want to be a part of a growing team that brings beauty to the world with a smile, then this might be the position for you

We pride ourselves on creating and nurturing long-term relationships with our fabulous clientele. Renovating and outfitting a house with new furniture and features is an exciting but sometimes overwhelming and stressful experience for homeowners - we are here to make the process easy, stress free and fun. Our clients love us because of our excellent product knowledge, customer care, willingness to listen and above all, our great attitude

**Key tasks for this position include**:
Our diverse and growing team requires an individual who thrives in agile and varied roles. This integral member of our team juggles multiple projects and timelines, overseeing our team, client, supplier and trade communications, coordination, ordering, invoicing, scheduling and tracking.

**Design & Staging Administrative Support**:

- Project budgets & quotes: prepare budgets and quotes for design and staging projects; track, update & balance; manage internal and client facing documentation
- Bookkeeping, invoicing and accounts payable: track job expenses, project spends and revenues; invoice clients and manage payments; track overdue payments and handle client follow-up
- Continuously optimize and organize internal accounting systems and processes
- Assist with employee timesheets for payroll
- Process and oversee office bills & orderings

**Design & Stage Team Assistant**:

- Manage founder, designer, project manager and staging schedules; foresee needs and proactively support to maximize our team’s productivity and impact (e.g. research, coordination, execution)
- Run errands, pick ups and provide other logístical support
- Maintain office & design centre cleaning and supplies
- Occasional support with staging and design production teams (e.g. sick days, vacation coverage)

**Marketing & Event Support**:

- Coordinate and support marketing programs & events
- Ideate and capture content for digital channels
- Monitor and respond to social media inquiries and comments

**Software & Application Proficiency**:

- Quickbooks Online; Telepay; PayFirma
- Trello, Slack, Canva
- Instagram, Pinterest, Facebook, MailChimp
- Google Suite: Gmail, Drive, Docs, Sheets, Slides etc

**Personal Characteristics**:

- You have a fantastic attitude: you are friendly, approachable and positive
- You are ambitious You love to take initiative and help keep things moving
- Punctual & extremely organized
- You believe in our mission and committed to our mutual growth and success

**Qualifications**:

- Degree/Diploma in Administration / Accounting from an accredited institution
- Administration and Accounting experience
- Great computer and digital skills
- Impeccably presented and professional with style
- Excellent client relation and customer service skills
- Excellent written and verbal English communication skills
- Hardworking, proactive and a motivated self-starter
- Willing to learn and able to follow orders with versatility
- Extremely organized and obsessively detailed
- An eye for numbers
- Ability to work independently and in a team with mínimal supervision
- Efficient and effective, able to work calmly under pressure and multitask
- Upbeat, positive and friendly

**Salary**: From $40,000.00 per year

**Benefits**:

- Company events
- Paid time off
- Store discount
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Vancouver, BC V5N 4G1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person

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