Nursing Staffing Manager

7 months ago

Tavistock, Canada peopleCare Communities Full time

We are looking for a motivated individual to join our team as a Nursing Staffing Manager.

peopleCare is a family owned, values-based organization that provides outstanding care and exceptional experiences for those who live and work in our long-term care and retirement homes. Our staff are engaged, enthusiastic and strive to exceed expectations. We are always looking to hire talented and caring new people, who want to make a difference and who embrace change with a positive attitude. Investing in staff wellness, recognition, education, and leadership development is a priority.
Named one of Canada’s Best Managed Companies for ten years in a row, peopleCare is also accredited with Exemplary Standing. These distinctions are thanks to our outstanding team of skilled and dedicated people working collaboratively with our partners to drive excellence in operations, care, and services. Our teams are committed to social impact and going Beyond Ourselves in our communities.

THE ROLE
As a member of the peopleCare home leadership team, this position will provide Human Resources, Recruitment, Retention and Scheduling and Payroll support for the Nursing team.

This position provides the initial contact representing the corporate mission, vision, and values to all peopleCare Nursing Staff team members both internally and externally and as well as ensure and maintains confidentiality of all financial, personnel and resident data while assisting the Director of Care in managing the staffing requirements of the home.

**Reports to**: Director of Care/Director of Nursing

RESPONSIBILITIES
- Responsible for the full cycle recruitment process in the Nursing department for all open positions both internally and externally.
- Responsible for completing thorough reference checks on all new hires and maintaining detailed employee files through the employee life cycle.
- Accountable for ensuring the onboarding process is completed and all required documentation associated with training, orientation, and hiring of new Nursing staff is accurate and completed by the nursing team department managers.
- Acts as the education coordinator for the entire home and ensure that training is completed for both mandatory education, recommended education as well as mask fit testing. Assigns online learning to employees and maintains and prepares reports for department managers to ensure legislative compliance for mandatory education requirements.
- Schedule and follow up on orientation progress for new employees in the Nursing department to ensure that 30, 60, 90-day reviews are completed through the probationary period.
- Accountable for processing Bi-weekly payroll responsibility for nursing department, reviewing, and managing payroll variance in conjunction with timecard exceptions to ensure every team member is paid accurately and timely and that variances are documented and reconciled.
- Supports department managers with bi-weekly timecard exception approvals and status changes to ensure accuracy of employee records when milestones are met under the Collective Agreements.
- Responsible under the direction of the Director of Care/Director of Nursing for maintaining and posting the Nursing department master schedule, as well as managing all internal job postings and line listings.
- Responsible for maintaining employment records and keeping updated copies of documentation for employee Leaves of Absences and accurate return to work dates and that all required documentation is maintained in the employee files.
- Responsible under the direction of the Director of Care/Director of Nursing for reviewing, approving, and arranging coverage for time off requests in the Nursing department while managing and supporting the home staffing and care needs.
- Responsible for ensuring the replacing daily call ins and unfilled shifts daily, weekly, and monthly basis as well as administering the homes attendance management program.
- Accountable for the accuracy of maintain current knowledge of pay rates, conditions of collective agreements, overtime and sick pay arrangements, holiday pay etc. and ensuring all documentation is collected to support discrepancies or grievances.
- Maintain and execute internal job posting process as per the Collective Agreement provisions for the Nursing department and support other departments within the home as required.
- Responsible for preparing quarterly absenteeism reports as per the Attendance Program policy and administering the program in collaboration with each nursing department leader.
- Coordinate performance review schedules for the home to ensure that all annual appraisals are completed as per the company guidelines and in connection with the Long-Term Care Act.
- Supports department managers with the management of WSIB claims and obtains updated documents as required based on reassessment dates and manages the return-to-work program within the nursing department ensuring proper administration, documentation and

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