Site Administrative Assistant

4 weeks ago

Middleton, Canada Nova Scotia Health Authority Full time

**Req ID**:161721**
**Company: Nova Scotia Health**
**Location**:Western** Zone, **Soldiers Memorial Hospital**
**Department**:OPWZ Facility Management SMH NFS**
**Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)**
**Status: MGMT/NON-Union** **Management/Non Union** Position**
**Posting Closing Date**:8-Aug-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Reporting to the Site Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, site employees and physicians. The Administrative Assistant also provides support to Soldier Memorial Hospital (SMH) based managers and physicians as needed; including Site Telehealth Coordination Time Administrator role for payroll preparation and administrative support to various initiatives/ committees as related to the Site Manager’s position.

The Administrative Assistant ensures that the principles and practices that guide Nova Scotia Health such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

**About You**:
We would love to hear from you if you have the following:

- Graduate of a recognized office administration/ secretarial program required
- Minimum three (3) years’ experience in an administrative support position required
- Ability to use Microsoft Windows and all components of Microsoft Office
- Accurate keyboarding skills with a minimum speed of 60 wpm
- Demonstrated knowledge of NSH programs, functions and organizational structure
- Demonstrated planning, organizing, prioritizing and time management skills
- Demonstrated ability to communicate effectively both orally and in writing, including the ability to take and transcribe minutes
- Demonstrated strong interpersonal skills including ability to work as a team member and ability to foster collaborative relationships
- Demonstrated accountability, initiative, and ability to work independently
- Demonstrated ability to synthesize information, problem solve and utilize good judgment in decision making
- Demonstrated ability to manage a challenging workload in an environment where frequent interruptions, multiple priorities, deadlines and concurrent activities occur
- Demonstrated ability to maintain confidentiality
- Ability to independently compile reports and presentations, utilizing appropriate computer software
- Demonstrated commitment to ongoing learning and professional development
- Commitment to promoting a culture that supports safety, ethical practices and organizational health

A Skills test will be included as part of the selection process

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent, full-time position. 100% FTE; 75 hours bi-weekly
- Shifts include days, evenings, and weekends
- Travel to various sites may be required

**Compensation and Incentives**:
$21.58 - $26.98 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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