Education Administrative Supervisor

3 weeks ago

Surrey, Canada Metis Nation British Columbia Full time

**Métis Nation British Columbia**:
**Education Administrative Supervisor**:
**#23-024**
**Ministry of Education**

**Position**:Permanent Full-Time (37.5 hours per week)
**Location**:Hybrid Provincial office - Station Tower (13401 - 108th Avenue, Surrey)
**Closes**:Posting will remain open until filled and will close without notice

**ABOUT MÉTIS NATION BRITISH COLUMBIA**:
Métis Nation British Columbia (MNBC) develops and enhances opportunities for our Métis communities by implementing culturally relevant social and economic programs and services. Through teamwork, respect, dedication, accountability, integrity, and professionalism, MNBC strives to build a proud, self-governing, sustainable Nation in recognition of inherent rights for our Métis citizens, assisting in the delivery of services based on policy, process, and specified regulations.

**MNBC’s **_KAA-WIICHIHITOYAAHK _**(We take care of each other) Initiatives offers employees a competitive total compensation package including**:

- comprehensive group benefit package or health-care spending account and enrollment in the Municipal Pension Plan
- 15 paid days per year for statutory and
- cultural days (Indigenous Peoples Day, Truth and Reconciliation Day, & Louis Riel Day)
- carpool, parking & public transit subsidies (Provincial Office only)
- educational spending account and professional development allowances to provide annual funding to continue lifelong learning and skills upgrade.
- remote workplace supports.
- internal advancement & redeployment opportunities

**ABOUT THE OPPORTUNITY**
We are seeking a highly motivated, team-orientated individual to join our Ministry of Education team as an **Education Administrative Supervisor**. Reporting to the Education Manager or their delegate, the primary objective of the role is to coordinate all operational and administrative support for the Ministry of Education.

**KEY DUTIES AND RESPONSIBILITIES**
- Provide supervision to the Ministry of Education administrative staff by performing duties such as assigning work, monitoring and providing feedback on performance, and conducting performance evaluations.
- Coordinate the day-to-day operational needs for the Ministry of Education.
- Creating, improving, and maintaining organized systems across the Ministry of Education and ensuring that all MNBC policies and guidelines are reflected throughout the workflow process.
- Collaborate within MNBC to come up with realistic and efficient improvements regularly.
- Support in the reviewing of Ministry of Education program enrollments and registrations to determine eligibility.
- Assists with managing the financial integrity and accountability of MNBC Education programming by processing and tracking Ministry expenditures and reporting out as required.
- Support with the procurement and distribution of resources, materials, and supplies including preparing purchase orders, processing various mailouts.
- Delegating tasks to ensure proper workflow.
- Establishing career goals and objectives for reporting staff.
- Ensuring deadlines are met for key projects and tasks.
- Addressing any concerns or issues identified by reporting staff.
- Overseeing inventory needs and undertaking office management and administration.
- Generate spreadsheets, reports and other documents as required.
- Assist with additional projects as needed.
- Actively participate as a critical member of the Ministry of Education team to create solutions that advance the successful, efficient, and effective delivery of MNBC’s Ministry of Education initiatives.

**THE IDEAL CANDIDATE**
- Diploma in Office Administration, Business, or related field.
- Two (2) Years of supervisory experience.
- Three (3) years of experience in an administrative capacity.
- Combination of relevant experience, education, and training will be considered.
- Knowledge and/or awareness of the historical and contemporary contributions made by Métis people in B.C.
- Demonstrated leadership and team management skills.
- Demonstrated ability to effectively communicate both verbally and in writing.
- Ability keep a positive attitude in a fast-paced environment and motivate and instill positivity within a team
- Ability to lead, problem-solve, and utilize team-building skills.
- Proven ability to utilize strong interpersonal skills to deal with others effectively.
- Proven ability to prioritize tasks, meet deadlines, and work with mínimal supervision.
- Proven ability to utilize, adapt and embrace new technologies, including Word, Excel and others.
- Proven ability to utilize, adapt and embrace new technologies, including Office 365 and other database/software required by the role.

**OTHER COMMENTS**
- Other duties may be assigned as needed to help ensure the efficient operation of MNBC.
- There will be a need to attend meetings and events which may require work and travel outside of normal business hours.
- Ability to provide a satisfactory Criminal Record Check.

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