Admin - Filing Clerk

2 weeks ago

Markham, Canada Kinark Child & Family Services Full time

Reporting to the People and Culture System and Services Manager, the Admin - Filing Clerk position will be responsible for reconciling the filing backlog, creating new hire files, and updating and maintaining existing personnel files.

**File Clerk duties and responsibilities**:

- Create and maintain personnel files for new and existing employees
- Track and manage all the incoming electronic paperwork and print copies for filing and distribution
- Support document request
- Tracking and reporting on filing progress
- Manage file access requests and keep logs
- Maintain an efficient filing system
- Adhere to policies and procedures for personal data protection
- Monitor and manage inventory of files and supplies; report shortages and replenish as needed
- Perform audit of files and reconcile deficiencies

**Qualifications**:

- Requires completion of high school diploma
- Strong time management, organizational and analytical skills
- Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
- Proficiency with Microsoft Office Suite, willingness, and ability to learn other software programs as required
- Excellent oral and written communication skills
- Ability to work in a fast-paced environment

**Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening, completed Pre-Employment Medical certificate, and proof of full vaccination against COVID-19.** Fully vaccinated is defined as having received all required doses of a World Health Organization Approved COVID-19 Vaccine at least one of which being approved for use in Canada and 14 days have passed since your last dose. Proof of vaccination for each vaccine dose received is required.

Kinark Child and Family Services values inclusivity and diversity in the workplace. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify Human Resources at (905) 474-9595.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-02-15
Expected start date: 2023-02-21

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