Administrative Assistant

1 month ago

London, Canada Western University Full time

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment, where tomorrow’s physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on the Western University campus and employs over 2,000 part-time and full-time faculty and over 1,500 staff.

The Department of Paediatrics encourages and develops innovative research in a collaborative setting focusing on child health. Our undergraduate and postgraduate education programs enrich the student experience to provide the knowledge and skills needed to ensure exemplary care across multidisciplinary paediatric sub-specialties. Exceptional specialized clinical care is provided to children in South Western Ontario from faculty committed to child health.

**Responsibilities**:

- The Program Assistant provides administrative support for the Paediatric Residency Program. The incumbent is reponsible for general administration, including provision of assistance with teaching and meeting scheduling/booking, as well as Zoom setup, tracking and following up on evaluations and EPS (Entrustable Professional Activities) in teh transition to CBME (Competence Based Medical Education), as well as submission of expense reimbursements for residents. In addition, the Program Assistant will support program development, with additional focus on recruitment and program promotion activities.**Qualifications**:
**Education**:
- Community College Diploma in Business Administration: Bachelor's Degree preferred

**Experience**:
- 1 year of experience providing customer service in a business office setting

Skills, Abilities & Expertise:
- Excellent verbal and written communication skills and confidence dealing with all levels of an organization
- Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
- Proven ability and natural inclination to interact with people in professional, respectful and diplomatic manner
- Self-motivated multi-tasker with strong organizational skills
- Positive, outgoing attitude with genuine customer service orientation
- Demonstrated ability to work independently, take initiative and follow through on work assignments
- Familiarity with University policies and procedures preferred
- Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Strong attention to detail and proofreading abilities with an excellent command of the English language
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
- Ability to work in a fast-paced environment, meet tight deadlines and adapt to growth and change
- Intermediate to advanced computer skills in Microsoft Office, (Word, Excel, Powerpoint, Outlook)
- Experience in promoting educational programs (ie. CaRMS and residency programs) is preferred
- Knowledge of one45, Elentra, Zoom, OTN and other evaluation tools will be an asset

**Why Western?**:
**Background Checks**:
Please note, successful applicants may be required to produce current record check(s) (e.g. vulnerable sector, criminal record and police information) from a police service prior to commencing employment.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

**Western Values Diversity**:
**Please Note**:
Please Note:
This position is located at Children's Hospital, LHSC Victoria Campus.

This is a 6-month contract with an opportunity to renew.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek...

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as...

  • Administrative Assistant

    1 month ago

    London, Canada London Machinery inc. Full time

    Administrative Assistant **Company Description**: McNeilus Mixers and London Machinery Inc. represent a combined 171 years of industry and mixer - building knowledge, serving not only the United States and Canada, but globally. Our brands are industry leaders with a strong commitment to help move our industry forward with our focus on innovation and...

  • Administrative Assistant

    13 minutes ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M Please note, this is a 6-month, temporary full time contract opportunity. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving our communities through the pursuit of...

  • Administrative Assistant

    4 weeks ago

    London, Canada Armour Group Inc Full time

    **About Armour Group Inc.** Armour Group Inc. offers a range of products and services in the insurance, warranty, and finance sectors. Established in 1996, this fast-growing company is looking for a highly motivated team player to fill a full-time Administrative Assistant position in our London office. **Position Overview** **What You'll Bring to This...

  • Administrative Assistant

    1 month ago

    London, Canada Engineered Air Full time

    **Administrative Assistant** Engineered Air is one of North America's largest manufacturers of heating, air conditioning, ventilation, refrigeration, energy recovery, heat transfer products. Engineered Air's integrated sales, design and manufacturing groups enable the company to produce equipment that is designed to fit a specific project's...

  • Administrative Assistant

    4 weeks ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    2 minutes ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level N Please note, this is a temporary full time contract opportunity, with an anticipated end date of July 31, 2025. **Secondments are Welcome**: Click here for more details on secondment opportunities. **About Western**: Since 1878, Western University has been committed to serving...

  • Administrative Assistant

    1 month ago

    London, Canada Armour Group Inc Full time

    **About Armour Group Inc.** Armour Group Inc. offers a range of products and services in the insurance, warranty, and finance sectors. Established in 1996, this fast-growing company is looking for a highly motivated team player to fill a full-time Administrative Assistant position in our London office. **Position Overview** **What You'll Bring to This...

  • Administrative Assistant

    7 days ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    1 month ago

    London, Canada McMan Construction (London) Ltd. Full time

    We require a full-time Office Administrative Assistant for a multi-company office. **Responsibilities**: Assist Project Administrators with daily tasks Filing, data entry. Answering contractors questions while on-site Qualifications: Excel knowledge is required. Must be able to pass security clearance upon hire Excellent listening, oral and written...

  • Administrative Assistant

    4 weeks ago

    London, Canada McMan Construction (London) Ltd. Full time

    We require a full-time Office Administrative Assistant for a multi-company office. **Responsibilities**: Assist Project Administrators with daily tasks Filing, data entry. Answering contractors questions while on-site Qualifications: Excel knowledge is required. Must be able to pass security clearance upon hire Excellent listening, oral and written...

  • Administrative Assistant

    2 weeks ago

    London, Canada Ontario Association of Paramedic Chiefs Full time

    Salary Range: TBDLocation: Middlesex-London, ON Organization: Middlesex-London Paramedic ServiceJob Type: Full-timeExpiration Date: January 06, 2024Classification: Non-unionJob DescriptionReporting to the Senior Management Team, the Administrative Assistant provides day-to-day administrative support to Middlesex-London Paramedic Service. This position will...

  • Administrative Assistant

    1 month ago

    London, Canada Heaters, Controls & Sensors Ltd Full time

    **Company description** HCS Ltd is a heating and control systems manufacturing and distribution company. We strive to give our customers the best quality service. **Job description** As the Administrative Assistant at HCS your daily task will revolve around answering phone calls, receiving messages, shipping and receiving packages, invoicing, and entering...

  • Administrative Assistant

    1 month ago

    London, Canada Western University Full time

    **Classification & Regular Hours**: Hours per Week: 35 Salary Grade: Level M **About Western**: **About Us**: The Faculty of Education's mission is to prepare knowledgeable, critical, creative and courageous educators; through our teaching, research and service, we create equitable and just opportunities and outcomes for all individuals and...

  • Administrative Assistant

    1 month ago

    London, Canada Canadian Blood Services Full time

    Canadian Blood Services is looking for a **Administrative Assistant **to join our dynamic **Donor Relations & Collections ONN **team in London, Ontario. .**Job category**: Administrative **Job posting ID**: 4213 **Employment status**:Regular full-time **Classification**:BT OPSEU 160 **Salary/Rate of pay**:Starting at $21.65 **Application deadline**:...

  • Administrative Assistant

    1 month ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    1 month ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...

  • Administrative Assistant

    4 weeks ago

    London, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...