Editorial, Design, and Production Coordinator

5 months ago

Toronto, Canada University of Toronto Press Full time

Here's what you'll be doing....

You’ll manage the editorial and production workflow for a portfolio of scholarly journals, ensuring that issues are published in print and online in a timely manner. You will oversee responsibility for the journals, from article submission to publication.
- For this position, we currently have the option of working totally remotely or in the office or in a hybrid model. However, this position may initially require some in-office time mixed with work from home during the onboarding phase.

Key Responsibilities include:

- Facilitate clear communication and collaborative relationships with internal staff, journal authors and editors, and external vendors and freelancers
- Maintain all journal schedules and deadlines, and enforce manuscript submission deadlines
- Receive files from editorial office and/or from authors; assess files for completeness and compliance with journal style; confirm that all images, figures, and photos are of sufficient resolution; send manuscripts to vendors for content preparation and XML tagging
- Coordinate author agreements and author welcome letters
- Coordinate freelance and vendor copyediting, enforcing deadlines and monitoring the quality of work and compliance with journal styles
- Collect appropriate copyright permissions to reproduce images, poetry, and any other material to which the article author(s) does not hold rights
- Evaluate requested author revisions and final editor changes using Adobe Acrobat, review typeset revisions for accuracy, and check final print-ready PDF files for quality and completeness
- Design the cover for each issue and prepare an updated barcode
- Organize and attend various editorial board and journal meetings, take minutes, prepare and circulate journal reports, agenda, and any other necessary documents; present reports and other operational updates to stakeholders on behalf of University of Toronto Press
- Support Book Review Editors by requesting review copies from external publishers and sending to reviewers
- Prepare and distribute reports and data related to the online peer review system and submissions and/or usage and readership
- Mentor and train new team members
- Provide editorial support to Journal editorial teams
- Provide online peer review system technical support to clients, editors and authors
- Proofread Marketing and other materials
- Website support - reviewing quality, updating sliders, using HTML to update information (submission guidelines, aim & scope) on journal web pages
- Participate in special projects and internal training initiatives

Education, Qualifications, and Experience:

- Post-secondary graduate; or equivalent combination education/experience
- 3+ years’ experience in journal publishing or related environment, including editorial and/or production
- Publishing certificate an asset
- French language an asset

Knowledge, Skills, and Attributes:

- Excellent interpersonal and communication skills; pro-active problem-solving skills; flexibility, adaptability, and organizational skills
- Tact and good judgement; grace under pressure; ability to set, meet, and enforce deadlines
- Ability to work both independently and cooperatively, demonstrating initiative and collaboration
- Excellent time management, organizational skills and attention to detail; ability to manage multiple projects and competing priorities
- Proficiency in Windows, MS 365, Adobe Acrobat, and Adobe InDesign
- Familiarity with copyediting, including MLA, AMA, Chicago and Vancouver styles, an asset
- Excellent knowledge of English spelling, grammar, style, and usage; skill in proofreading
- Familiarity with copyright and permission issues related to publishing
- Intellectual curiosity and a commitment to continuous learning is highly valued - a growth mindset
- Values matter to you. You bring your whole self to work and you live our values of accountability, innovation, respect, and customer focus

About our Team:
The Publishing Division has a staff of over 50 full-time and contract employees and operates out of 800 Bay Street, Toronto. With the publication of influential authors and award-winning research, as well as a continuing dedication to groundbreaking new scholarship and innovative texts, UTP has firmly established its reputation for excellence. Books and journals published by UTP are written for intellectually curious readers, academics, researchers, students, and practitioners. Our authors come from around the world and we serve a global market.

About University of Toronto Press:
As the leading university press in Canada and one of the largest in North America, we acknowledge our role and responsibility in effecting positive change. With this, we seek to continuously improve the diversity and representation of our publications and the clients we represent, as well as within the makeup of our organization. With strong commitment from leadership, we are collectively bringing forward change across the o

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