Payroll/accounts Payable Specialist

4 weeks ago

Vancouver, Canada Ascot Resources Full time

**Location**: Stewart, British Columbia OR Vancouver, British Columbia

**Job Opportunity**: Full-time

**Closing Date**: Open until filled

**Salary** **Range**: $52,000 - $78,000

**Description**:
Reporting to the Site Controller or designate, the Payroll/Accounts Payable Specialist is responsible for processing vendor invoices and employee expense reports, including coding, obtaining proper authorization for payment, and verifying that the goods/services were properly received. This position is also responsible for processing semi-monthly payroll for site employees. The Payroll/Accounts Payable Specialist will foster a health and safety culture of Zero Harm while ensuring compliance with provincial and federal regulations.

To be successful we are looking for someone who is highly motivated and able to work in a fast-paced environment with mínimal supervision and has strong interpersonal and excellent customer service and communication skills. You have an unwavering commitment to safety, environment, sustainability, diversity, and inclusion, a strong work ethic and responsible, accountable, and dependable, and strong attention to detail and quality of work. Someone with knowledge of payroll fundamentals, the ability to retrieve, analyze, and input data, and the ability to delegate, follow instructions, problem solve and think critically. You have the ability to be highly flexible, organized and prioritize multiple tasks with good time management skills and the ability to work independently and in a team environment.

Ascot Resources Ltd. Is located in Stewart, British Columbia, a unique border town which boasts small-town charm and offers unparalleled outdoor opportunities including chartered fishing and sightseeing, hiking and fishing, glaciers and bear viewing, and much more.

**Key Job Functions**:

- Process invoices to avoid late payment charges and provide updated and timely financial information to the Site Controller or designate.
- Process employee's expenses, credit card reconciliation and payments for the site in accordance with Policy.
- Analyzes site invoices, prepares coding and account distributions for approval and payment.
- Investigates stale-dated cheques for cancellation or reissue.
- Reconciles vendor statements to ensure accuracy.
- Accurately prepares Journal Entries with supporting documentation for approval.
- Reviews timesheets for accuracy and approval and processes semi-monthly payroll for the site employees. Calculates overtime and withholdings in accordance with individual employment contracts. Codes wages and benefits to proper jobs and accounts.
- Prepares and verifies earnings statements for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance plans.
- Processes new hires, terminations and adjustments.
- Prepares regular payroll account reconciliations.
- Reviews assessment of edits to control payroll and benefits information accuracy prior to finalizing and issuing pay within established deadlines and schedules.
- Reviews of time and attendance information as they relate to pay.
- Prepares T4 statements and other governmental payroll remittances and records of employment.
- Maintain files: timesheet folders and employee files.
- Assists with year-end audit working papers preparation and samples.
- Communicates professionally and tactfully to payroll and account payable inquiries.
- Upholds and follows safety policies, procedures, regulations, hazard identification, and promotes compliance and safety awareness through day-to-day attitudes and actions.
- Upholds and follows safety policies, procedures, regulations, hazard identification, and promotes compliance and safety awareness through day-to-day attitudes and actions.
- Maintains compliance and enforces adherence to legal guidelines and in-house policies, legal and business ethics, privacy, safety, environmental and sustainability policies, the Mines Act, Provincial and Federal laws, legislation, and regulations pertaining to the mining industry.
- Performs other related duties as assigned.

**Working Conditions**:

- Ability to sit at a desk for long periods of time, performing repetitive tasks using office equipment.

**Disclaimer**: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not intended be an exhaustive list of all responsibilities, duties, and skills required of employees in this classification.

**Required Education/Professional Qualifications**:

- High School Diploma or GED.
- 1-3 years’ work experience in Accounts Payable or Payroll.
- Working knowledge and experience processing Accounts Payable, using a Purchase Order system, and processing payroll.
- Intermediate level of knowledge of MS Office Suite.

**Preferred**:

- Post-secondary accounting certification or diploma.
- Payroll Compliance Practitioner Certified Canada Payroll Associati

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