Financial Analyst

1 month ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Financial Analyst

Department

DAE Gift Administration

Compensation Range

$5,063.67 - $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 31, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Financial Analyst forms part of the Donations Processing (DP) Leadership team which oversees the daily financial and donations processing operations of the DAE Finance unit ensuring transactions are processed in adherence to internal controls and UBC policies and guidelines as well as CRA charitable policies. UBC receives donations in excess of $200 million annually and all of its donations are processed by the DP team which distributes the funds to faculties and units across campus.

Organizational Status

The Financial Analyst position reports to the Finance Manager, Gift Administration and provides leadership and guidance on donations processing systems and procedures, guidelines and policies. This position liaises with other units and departments across UBC.

Work Performed
- Oversees the resolution of issues and problems related to donation transactional processing, reconciliations, and donor inquiries
- Makes recommendations on decisions with respect to resource requirements for financial and donations processing
- Coaches and oversees the training of Financial Processing Specialists in Workday and the donations processing system (Links)
- Develops internal controls and initiates process improvements and efficiencies
- Approves appropriateness of financial transactions including adherence to UBC, CRA, and DAE guidelines
- Ensures tax receipts are issued in compliance with CRA Charitable policies
- Ensures that adequate controls are operating in the interface between LINKS and Workday
- Responsible for reconciliations between LINKS and Workday and resolves discrepancies
- Ensures accuracy and reliability of data used for reporting
- Maintains expert knowledge in UBC's financial systems and reporting tools including Workday and Blackbaud CRM
- Responsible for specific projects on the DAE Finance project roadmap to ensure key targets and deliverables are met
- Analyzes financial results, investigates variances, develops complex financial reports
- Responsible for the highly complex donations clearing account
- Provides advice and guidance on reconciliation of the donation related holding accounts on a monthly basis
- Prepares monthly donation statistics reports
- Prepares donation related reports and data for Central Finance
- Provides data analysis and support for fundraising reports and financial information for surveys using data taken from multiple sources: VSE, T3010, & the Advancement Leadership Forum (ALF)
- Maintains policies and procedures on internal controls, creates and updates documentation for the Donations Processing Documentation Library
- Provides training to financial processing specialists on policies and procedures.
- Oversees business processes and documents existing and revised process flows, policies and procedures
- Conducts spot audits on donation policies, programs, methods and procedures to ensure appropriate compliance with accounting and internal controls, the integrity of financial information and the efficiencies of operations
- Prepares documentation for and responds to internal and external audit reviews
- Liaises with Central Finance on annual and ad-hoc reports including CRA's T3010 tax return, IRS' Form 990, and US GAAP financial reporting
- Responsible for the match programs including the Blue & Gold match program and the Beyond Tomorrow match program
- Responsible for the AG Global write offs occurring semi-annually
- Contributes and is a key team lead in donation processing related projects
- Leads information gathering to respond to ad-hoc inquiries and supports financial processing specialists
- Analyses and reports on sensitive and confidential transactions
- Prepares an

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