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Office & Events Administrator Co-op Student
4 weeks ago
Spartan Controls provides an exciting culture of community, creativity, entrepreneurship, and a place to build your career. We support our students’ education and growth through networking, job shadowing, student events, opportunities to work with our Senior Leaders, and more
Spartan Controls is an employee-owned company and leading provider of data management, industrial automation, valves, measurement and control solutions for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.
**Summary**:
**Please note**:_ _**This is an in-office position and occasional reception coverage is required, including greeting visitors and answering calls.
**Role and Responsibilities**:
- Provide administrative support for Sales team members including scheduling meetings and creating presentations, reports, spreadsheets and general documents
- Assist with coordinating local internal and customer-facing events and tradeshows, including preparation of invites, nametags, packages, registration lists, and other materials; booking event spaces when required; arranging catering and set-up; welcoming guests; liaising with vendors and problem-solving
- Provide administrative support to the Marketing team and support the maintenance of sales support tools, including goodwill, our intranet site and local marketing campaigns
- Provide general daily administration support to teams within the Burnaby and Prince George offices
- Participate as an active member of the Facilities & Office Services team, and provide back-up coverage to all team members, including reception coverage on a multi-line switchboard
**Qualifications and Skills**:
- Currently studying Business, Marketing or Communications, or similar
- Microsoft Office skills at an intermediate level (Word, Excel, PowerPoint, Outlook) and experience with AdobePro, an asset
- Prior experience with supporting in-person and virtual events, an asset
- Strong “Customer First” focus
- Positive team player, strong interpersonal skills, and an ability to work collaboratively with team members and customers
- Demonstrates a high degree of professionalism, discretion, and integrity
- Exceptional written and oral communication skills
- Strong organization and time-management skills
- Occasional travel and after-hours work required to support customer/company events
- Valid drivers’ license
- Entrepreneurial work ethic
Close Date: October 17, 2024 (11:59 pm MST)
IND123
Requisition ID: 1288
