Fmo Administrator

Black & McDonald is currently seeking a full-time Administrator to join our Facilities Management & Operations (FMO) team If you are an independent, enthusiastic, and collaborative professional searching for an opportunity to build a solid foundation for your career, this position is for you. The FMO Administrator position is located in Vancouver, BC and will report directly to the FMO Coordinator.

The FMO Administrator will support the workflow of our Facilities Management & Operations team by efficiently executing administrative functions across various FMO contracts. This includes tasks such as managing work orders and purchase orders, completing time entry, invoicing, and generating client reports. Responsibilities include but are not limited to the following:

- Coordinate with contractors to schedule jobs and obtain necessary security clearances
- Assist with preparing estimates and reviewing service reports
- Submit site visit requests for scheduling work
- Submit time entry for labor hours
- Manage contract delivery processes, including opening, managing, and closing work orders and purchase orders
- Track and manage communication with stakeholders, following up on pending responses to maintain workflow efficiency
- Manage accounts receivable and payable responsibilities, including processing invoices from suppliers and ensuring timely payments
- Ensure timely and accurate invoicing, submitting invoices with supporting documentation to clients
- Respond to inquiries from clients and suppliers professionally and efficiently
- Generate reports for clients and JDE with current and accurate information
- Prepare monthly work order and cost summary reports
- Document control

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Customer Focus
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Completion of College with courses in Accounting is an asset
- Post-secondary degree in Business Administration or related field is an asset

**WORK EXPERIENCE REQUIREMENTS**
- 3-5 years' experience in facilities management administration would be considered an asset
- 3-5 years' experience in accounting and or relevant financial management experience (e.g., billing, A/R management etc.)

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- Strong understanding of end-to-end financial processes including numerical aptitude
- Ability to understand and analyze financial data
- Work independently with mínimal supervision
- Proficient in Microsoft Teams, Word, Excel and Outlook
- Knowledge of SharePoint and other collaboration tools are an asset
- Ability to manage multiple priorities in a fast-paced and changing environment
- Strong and effective written and verbal communication skills
- Proven interpersonal, organizational, analytical and problem solving skills
- Demonstrates ability to manage relationships and communicate effectively at all levels
- Ability to work well under pressure, both independently and with a local team