Administrative Assistant/ Unit Clerk
3 weeks ago
Reporting to the Site Supervisor, the Administrative Assistant/ Unit Clerk is responsible for supporting the whole team with administrative tasks as well as some clinical program support including Assistive equipment management, ordering of Nursing supplies and PPE, and health record management.
The Administrative Assistant/ Unit Clerk is usually the first point of contact for anyone entering the Park Place Home, thus must be a positive, outgoing, and informed presence, willing to attend to others’ needs and become a vibrant part of the Park Place Home’s community. Serves residents, families, visitors, and staff in a welcoming manner, assisting and supporting as required. Working with the Site Supervisor, takes a leadership role in the coordination of quality assurance/quality improvement programs. Is a member of the Home’s Leadership Team and is a resource to all residents, their families, staff, volunteers and all other stakeholders at the Park Place Home. The Administrative Assistant/ Unit Clerk ensures a commitment to resident safety and to our “culture of safety” as per the Strategic Directions of Park Place Seniors Living.
**QUALIFICATIONS**:
- Successful completion of Unit Clerk course or experience as an Administrative Assistant in a care home performing a combination of Administrative Assistant and unit clerk duties.
- Must be proficient in MS Office (Word, Excel, Power Point etc.).
- Able to complete mail merges.
- Ability to communicate fluently in English, both verbally and in writing.
- Able to record and type meeting Minutes.
- Demonstrated organizational, communication, and conflict resolution skills required
- Must be able to establish and maintain cooperation with all personnel and maintain harmonious relations with clients and families.
- Physical ability to carry out the duties of the position.
- Must be able to work in many varied stressful situations.
- Must be able to work independently and as part of a team.
- Ability to operate related equipment.
- Must have a clear Criminal Records check with Vulnerable Sector completed.
- Must have valid Driver's license and own reliable vehicle
**TYPICAL DUTIES AND RESPONSIBILITIES**:
- Assembles and maintains resident health records, including thinning of charts, filing and relocation.
- Maintains Park Place Manuals and files administrative documents in accordance with PPSL policies and procedures.
- Maintains spreadsheets and provides standard reports and charts for managers.
- Answers, directs, and responds to a large volume of phone calls and queries.
- Receives payments from Residents for rent, keys, prox cards etc.
- Assists Site Supervisor with comfort funds.
- Records and distributes Minutes of high-level meetings for the Home
- Prepares move-in packages for Site Supervisor
- Clerical duties including filing, photocopying, faxing, sorting & distributing incoming & outgoing mail.
- Oversees main printer.
- Stocks vending machine and keeps records of vending machine financial records
- Sets up new staff with ID tags, fingerprints for payroll, and assigns them a prox card.
- Mails out monthly statements and letters as requested.
- Prints and copies forms for departments, as needed
- Orders office supplies, including for printers, fax machines, photocopier, etc.
- Provides reception duties including answering telephones and managing the reception desk.
- Receives and distributes incoming items to the units, delivering items requiring immediate attention.
- Always maintains confidentiality of Resident records and information in accordance with the procedures for release of information and FOIP.
- Organizes, manages and distribution of PPE for Staff.
- Monitors care supplies weekly and replenishes stock supplies.
- Participates in Podiatry and Influenza Clinics.
- Keeps track of Resident vaccinations.
- Updates site owned assistive equipment database.
- Maintains photos of Residents for One-Mar.
- Serves as the Recording Secretary on the OHS Committee.
- Manages booking of meeting rooms.
- Tours families and visitors as directed by the Site Supervisor.
- Other duties as assigned within the role and scope of the position.
**HEALTH AND SAFETY RESPONSIBILITIES**:
- Responsible to read, understand and comply with Park Place’s and provincially mandated Occupational Health and Safety policies and safe work practices.
- Involved in all aspects of the Health and Safety Program
- Uses safe work procedures, promotes health and safety policy and awareness,
- Makes safety suggestions.
- Reads OHS minutes posted.
- Responsible to take every reasonable precaution to protect the safety of residents, self, other workers and the general public.
- Reports any near miss, injury, and accident or equipment damage to supervisor immediately and completes required reports.
- Corrects and/or reports unsafe conditions.
**EQUIPMENT USED**:
- Printer, facsimile, photocopier
- Laminator
- Video Surveillance
- Labeler
**PHYSICAL DEMANDS**:
- The Admini
-
Administrative Assistant/ Unit Clerk
6 days ago
Edmonton, Canada SPRUCEWOOD PLACE Full timeReporting to the Site Supervisor, the Administrative Assistant/ Unit Clerk is responsible for supporting the whole team with administrative tasks as well as some clinical program support including Assistive equipment management, ordering of Nursing supplies and PPE, and health record management. The Administrative Assistant/ Unit Clerk is usually the first...
-
Unit Clerk
1 day ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk provides clerical support to staff and physicians on the nursing unit. This includes handling or referring incoming phone calls, greeting, and directing visitors and patients and ensuring that the whereabouts of staff is always known. The Unit Clerk manages the information flow between Physicians, Nurses, and the...
-
Unit Clerk
1 week ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk provides clerical support to staff and physicians on the nursing unit. This includes handling or referring incoming phone calls, greeting and directing visitors and patients. The Unit Clerk manages the information flow between Physicians, Nurses, and the multidisciplinary team and patients. This includes relaying...
-
Unit Clerk
3 days ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk provides clerical support to staff and physicians on the nursing unit. This includes handling or referring incoming phone calls, greeting, and directing visitors and patients and ensuring that the whereabouts of staff is always known. The Unit Clerk manages the information flow between Physicians, Nurses, and the...
-
Unit Clerk
5 days ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk functions as a receptionist and clerk for the patient care unit. This position is a coordinator and a central source of information and record keeping relating to the activities, communication and service for the patients on the nursing unit. The Unit Clerk acts as a liaison between members of the inter-disciplinary...
-
Unit Clerk
4 weeks ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: As a member of the multidisciplinary team, the individual will be responsible for assisting with the operational needs in the Critical Care Program at the UAH (GSICU/Burn Unit). It is a program requirement to be trained and work on GSICU (3C3/3C4 & 6A8) as well as any future additions to GSICU, Burn Unit and Acute Burn Clinic. Strong...
-
Unit Clerk
4 weeks ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk functions as a receptionist and clerk for the patient care unit. This position is a coordinator and a central source of information and record keeping relating to the activities, communication and service for the patients on the nursing unit. The Unit Clerk acts as a liaison between members of the inter-disciplinary team as...
-
Unit Clerk
6 days ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk functions as a receptionist and clerk for the patient care unit. This position is a coordinator and a central source of information and record keeping relating to the activities, communication and service for the patients on the nursing unit. The Unit Clerk acts as a liaison between members of the inter-disciplinary team as...
-
Unit Clerk
1 month ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: The Unit Clerk is responsible for managing the telephones, greeting and directing visitors, patients and allied health professionals, and for managing patient records and charts. The position is also responsible for relaying information related to admissions, transfers and discharge of patients, diagnostic tests, booking appointments...
-
Unit Clerk
2 weeks ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: As a member of the multidisciplinary team, the individual will be responsible for assisting with the operational needs in the Critical Care Program at the UAH (GSICU/Burn Unit). It is a program requirement to be trained and work on GSICU, Burn Unit, COVID Unit and Acute Burn Clinic. Strong interpersonal and problem-solving skills....
-
Unit Clerk
1 month ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: The Unit Clerk - Inpatients is responsible for managing the telephones, greeting and directing visitors, patients, and allied health professionals, and for managing patient records and charts. The position is also responsible for relaying information related to admissions, transfers, and discharge of patients, diagnostic tests, booking...
-
Unit Clerk
4 weeks ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information. You will also be responsible for a variety of administrative tasks which may include reception, greeting and...
-
Unit Clerk
1 month ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk is responsible for managing the flow of information and providing clerical support to staff, patients and physicians for Unit 4G2 at the University of Alberta Hospital. The unit clerk position acts as the first point of contact for information for all patients and public approaching these areas. This may include, but is not...
-
Unit Clerk
4 weeks ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information. You will also be responsible for a variety of administrative tasks which may include reception, greeting and...
-
Unit Clerk
6 days ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: Description: As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information. You will also be responsible for a variety of administrative tasks which may include reception, greeting and directing...
-
Unit Clerk
4 weeks ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: **Description**: As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information. You will also be responsible for a variety of administrative tasks which may include reception, greeting and...
-
Unit Clerk
6 days ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: Reporting to the Manager of Medical Outpatient Unit (MOU) located at the Walter Mackenzie Heath Center and Adult Day Medicine Unit (ADM) located at the Kaye Edmonton Clinic - the incumbent is responsible for managing the flow of information and providing clerical support to patients, families, staff and physicians in the MOU/ADM. As the...
-
Unit Clerk
1 month ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: The Unit Clerk functions as a receptionist and clerk for the patient care unit. This position is a coordinator and a central source of information and record keeping relating to the activities, communication and service for the patients on the nursing unit. The Unit Clerk acts as a liaison between members of the inter-disciplinary team...
-
Unit Clerk
4 weeks ago
Edmonton, Canada Alberta Health Services Full timeYour Opportunity: The Unit Clerk is responsible for managing the telephones, greeting and directing visitors, patients and allied health professionals, and for managing patient records and charts. The position is also responsible for relaying information related to admissions, transfers and discharge of patients, diagnostic tests, booking appointments...
-
Unit Clerk
1 month ago
Edmonton, Canada Alberta Health Services Full time**Your Opportunity**: The Unit Clerk is responsible for managing the telephones, greeting and directing visitors, patients and allied health professionals, and for managing patient records and charts. The position is also responsible for relaying information related to admissions, transfers and discharge of patients, diagnostic tests, booking appointments...
