Leasing Administrator

3 weeks ago

Edmonton, Canada Morguard Full time

PURPOSE

The Leasing Administrator is accountable to the Manager, Building/Property/District/Leasing for renting suites as they become available to ensure the building maintains an optimum occupancy level and establishing good tenant relations and tenant retention.

DUTIES AND RESPONSIBILITIES

**1. **Rent Available Suites**

**2. **Advertising and Marketing**
Monitors advertising to ensure information is accurate; suggests and discusses marketing strategy with the Manager; surveys competition product for surrounding area and informs Manager of any changes that would be instrumental in renting suites; arranges mini model displays to assist marketing available suites.

**3. **Reception and Meeting Facilities**
Greets all guests and responds to general inquires and directs to the appropriate person or department, if required; ensures work station is clean and office is equipped with supplies (e.g., coffee, current magazines, candies and fresh flowers) to create an inviting atmosphere for prospective and existing tenants; prepares and orientates incoming tenants with move-in package & building information; ensures vacant suites are staged and market ready prior to showing prospective tenants.

**4. **Documentation and Reporting**
Enters guest cards and leads directly into the Yardi Dashboard; records daily rental calls, traffic and suite showings and maintains records of all available suites and suite rentals; produces weekly rental report and submits to manager.

**5. **General Administrative Duties**
Performs general administrative duties for the department including photocopying, fax transmittal, distribution of incoming and outgoing mail and courier packages, prepares & orientates incoming tenants with welcome package & building information; maintaining required stationery levels for the office/department; communicates with the building staff to ensure proper care and maintenance of Properties including compliance with laws and regulations; reports to Manager any areas of the building and suites that may require maintenance.

Any other job related duties and/or projects that may be assigned.

MINIMUM REQUIREMENTS
**Skills, Knowledge, Experience and Education**
- High School Diploma. Post-secondary education (e.g. Marketing) is an asset
- Minimum 2 years of relevant work experience
- Previous experience using Yardi is an asset
- Good knowledge of MS Office

**Core Competencies**
- Problem solving skills
- Good communication skills, both verbal and written
- Good Judgment
- Interpersonal skills
- Creative thinking
- Attention to detail
- Strong closing skills

ADDITIONAL REQUIREMENTS
- Exposure to Yardi is an asset

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