Human Resources Administrator
2 weeks ago
**Job Overview**
The Office Administrator reports to and takes direction from the Director of Industrial Relations and Human Resources. The primary responsibility of the Office Administrator is to assist with the day-to-day human resources activities and various general office administrative tasks.
**Responsibilities**
- Act as first point of contact for incoming calls and office visitors including answering company main phone line
- Assists in the administration of the hire-on process, including validation of site pre-access requirements and compiling new hire packages
- Performs a variety of duties to assist with employee orientation and logístical arrangements
- Assists in coordinating site training requirements
- Completes data entry and administration duties for both new and current employees and assists with maintaining record systems
- Prepares various reports as required
- Assist other departments with general administrative tasks such as document formatting, compiling of information, template creation and document management and other general administrative tasks as may be required
- Adhere to project deadlines
- Schedule and track meetings and appointments, book flights, and handle travel logistics
- Manages incoming and outgoing office mail, including shipping and receiving as required
- Maintain minimum levels of office and kitchen supplies as established
- Overseeing the maintenance of office facilities, and equipment including general organizing and tidying
- Performs other duties as required
**Qualifications**
- Minimum of 1 -3 years' experience in an administrative role
- Post-secondary education in office administration considered an asset
- Excellent organizational skills, with an ability to prioritize important projects
- Proficient in Microsoft Office, including Excel, Word, PowerPoint, and Visio
- Self-starter with ability to take initiative to complete necessary tasks
- Knowledge of Maintenance or Industrial contracting business administration is an asset
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