Digital & Innovation Planning & Governance

2 months ago

Vaughan, Canada The MEARIE Group Full time

**The Opportunity**

Job Posting Number:
**2024-024**

Position:
**Digital & Innovation Planning & Governance Specialist**

*_Temporary 24-Month Contract*_

**Location**:
**Vaughan (Cityview) **(Hybrid: Remote/In-office)

Reports to:
**Manager, D&I Administration**

Business Unit:
**Data & Enterprise Architecture**

Division:
**GRE&T Centre**

Hours per Week:
**35**

Rate of Pay:
Number of Openings:
**1**

Union:
**No**

Open:
**February 5, 2024**

Close:
**March 1, 2024**
- Alectra is committed to putting our people first in providing a positive employee experience and a safe work environment. Our Hybrid Workplace policy allows for an effective balance for employees with the opportunity to work in a hybrid environment; a combination of Remote / In-office work based on operational requirements._

**Position Purpose**:
Reporting to the Manager D&I Administration, the D&I Planning and Governance Specialist is to provide comprehensive support for the administration and governance of D&I programs, policies, and processes. This includes managing D&I budget, procurement, and contracts, as well as providing forecasting and reporting to ensure effective implementation of D&I initiatives.

**Key Responsibilities/Accountabilities**

Under the guidance and direction of the Manager, IT Administration:

- Collaborate with D&I management and Corporate Finance to develop and manage D&I budgets and forecasting, including initiating and concluding Capital and Operating work orders.
- Partner with D&I Management Team to report on all Governance accountabilities for the D&I organization, including but not limited to Policies, Procedures, D&I Frameworks to support all lines of business and compliance requirements.
- Liaise with corporate Procurement to complete procurement processes related to D&I products and services.
- Develop, manage, and refine advanced reports and interactive dashboards using Microsoft Power BI, focusing on visualizing D&I financials. This role involves in-year and year-over-year trending analysis to accurately present financial and operational data.
- Collaborate effectively with the Financial Reporting team to gain a thorough understanding of Alectra's capitalization policy, particularly in the context of cloud cost capitalization. This role involves clearly communicating and educating the D&I management team on the nuances of capitalizing cloud expenses, ensuring compliance with both International Financial Reporting Standards (IFRS) and Ontario Energy Board (OEB) regulations.
- Provide comprehensive administrative support for D&I contract management, including overseeing contract modifications and closure, ensuring alignment with budgets.
- Manage monthly billing processes for telecom mobile devices, including notifying business units of their usage and coordinating with accounting for accurate cost allocation and charge-backs to respective business units.
- Ensures adherence to legislative, regulatory, and Health & Safety policies, procedures, and standards
- Performs other duties as assigned.

**Qualifications, Knowledge, Skills and Competencies**

**Education & Specialized Knowledge**
- Bachelor's degree or College diploma in Business Administration, Information Technology or equivalent knowledge and experience
- Must hold and maintain a valid class “G” drivers license
- Understanding of budget and forecasting administration and management
- Understanding of procurement management processes
- Understanding of IT deployment methodologies
- Understanding of software license management processes
- Understanding of utility industry business processes and practices

**Experience**
- Minimum of 2-3 years experience in IT department administration
- Minimum of 3 years experience in budget and forecast management
- Experience in a unionized utility environment an asset

**Skills/Abilities/Competencies**
- Advanced Financial Management: Expertise in budgeting, forecasting, and financial reporting.
- Data Analysis and Visualization: Proficiency in Power BI for report and dashboard creation.
- Strategic Planning: Skill in aligning IT deployment with operational expenses for insightful data analysis.
- Procurement and Contract Management: Experienced in procurement processes and contract oversight.
- Communication and Collaboration: Strong ability to work with diverse teams.
- Advanced MS Excel Skills: High proficiency in Excel for complex data management.
- Analytical Thinking and Problem-Solving: Exceptional at analyzing data and solving complex problems.
- Organizational Skills: Adept at multitasking and prioritizing in a dynamic environment.
- Innovation and Continuous Improvement: Commitment to leveraging innovation for process enhancement.
- Analytical Planning Skills: Ability to assess decision impacts and plan strategically.
- Exceptional Written and Presentation Skills: Strong in organizing and delivering compelling information.
- Project Management: Proficient in managing multiple projects withi

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