Financial Assistant

2 days ago

Halifax, Canada Dalhousie University Full time

Position Information

**Position Title**
- Financial Assistant**Department/Unit**
- Science - Dean's Office**Location**
- Halifax, Nova Scotia, Canada**Posting Number**
- S306-24**Employee Group**
- NSGEU Local 77**Position Type**
- Term**Duration of Contract (if applicable)**
- 12 months**Employment Type**
- Full Time**Full-time Equivalency (FTE)**
- 1.0**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)**Classification**
- C5**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.**Job Summary**
- Dalhousie University’s Faculty of Science is a research-intensive faculty that thrives on inclusive research excellence, strategic partnerships, and stakeholder engagement. Reporting to the Dean, the Financial Assistant is responsible for supporting the financial operations of the Faculty, including reconciling monthly financial statements, processing financial documents, and preparing account analysis.**Key Responsibilities**
- Reconcile monthly financial statements for Dean’s Office accounts and follow up on discrepancies. Process invoices, prepare purchase requisitions, and track purchase orders.
- Prepare and approve Electronic Personnel Actions Forms (EPAFs) for the Dean’s Office, DISP and Science Atlantic. Maintain spreadsheets of hires and reconcile pay as required. Prepare Human Resources Payroll Forms as necessary. Act as Time Entry Approver.
- Act as a Chrome River Expense Management Reviewer for the unit and update transaction details to various spreadsheets. Maintain a record of faculty level search costs.
- Provide support and advice to staff/faculty with purchasing cards to ensure correct sub-accounts used and purchasing meets Faculty, Department and University policies; charge invoices to appropriate account numbers.
- Understand the overall operation of the Department to maintain a good working knowledge of department, university, and hospital policies and procedures in order to perform day-to-day finance related activities for department and relieve the Finance Director of routine financial matters.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.**Required Qualifications**
- Business/Administrative Professional program with approximately five years’ related work experience in a high-volume, document processing environment (or equivalent combination of training and experience).
- Proficiency in MS Office, especially Excel.
- Experience reconciling financial statements and completing financial forms.
- Excellent written and verbal communication skills, interpersonal and organizational skills.
- Strong initiative and strong judgment as well as time management, analytical and problem-solving skills.

**Assets**
- Proficiency with Dalhousie Financial programs, such as Chrome River, My Journals, EPAF, Time Entry, OneDrive, FAMIS.

**Job Competencies**
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1**Open Date**
- 08/27/2024**Close Date**
- 09/04/2024**Open Until Filled**
- No**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting

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