Research Financial Services Administrator

1 month ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Assistant Director, Research Financial Services, the incumbent is responsible for ensuring that supplier invoices, requisitions and other payment requests comply with Funding Agency, University and Canada Revenue Agency (CRA) policies. The incumbent must be familiar with the unique requirements of various research agreements. Payment requests and Purchasing Card transactions are verified for supporting documentation, accurate tax assessment, and eligibility, as well as budget availability. Further to these duties, the incumbent may be involved in the testing and implementation of new systems, including significant community support during transition periods. The incumbent is expected to have considerable contact with the University’s faculty, staff and students providing advice, and with other units in Financial Services to coordinate service delivery.

**Qualifications**:
**The incumbent must possess the following qualifications**:

- Understand the accounting principles used in the posting and reconciliation of transactions to the general ledger and sub-ledger accounts.
- Knowledge of internal controls is required to ensure accurate processing of documents that will meet audit requirements.
- Remaining current on related CRA legislation allows for appropriate treatment of domestic and foreign taxable payments.
- Understanding the HST rebate and input tax credit rules allows the university to maximize their recovery of credits.
- Being aware of the legal requirements of foreign transactions facilitates the payment process and reduces liability to the university.
- Articulate and possess good interpersonal skills due to the high level of customer contact.
- As each funding agency may have their own spending policies and restrictions the incumbent must be able to keep current on these changes.
- Able to work well with other team members to share duties efficiently.
- Demonstrated strong organization skills and the capacity to work accurately and efficiently with a high degree of attention to detail.

**Education and Experience**:
**The above is normally acquired through the completion of**:

- 3 year undergraduate degree/diploma in Accounting or Business.
- Three years of experience in accounting/bookkeeping environment, including the utilization of an accounts payable system

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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