Bookkeeper/office Administrator

Duties include but are not limited to:

- Work closely with other staff including other staff, Executive Director, Treasurer & Finance Committee and Board of Directors, as required
- Other duties as required
- Payroll: complete payroll in Quickbooks Online bi-weekly
- Review and schedule pre-authorized debit payments prior to the 15 of each month
- Revise pre-authorized credit card payments file and send to camp office
- Input donations into Donation program software
- Update Project spreadsheets
- Prepare invoice for hydro usage using Hydro Calculations spreadsheet
- Review & pay Source Deductions (payroll tax) monthly
- Review & pay WSIB Remittance quarterly
- Review & pay HST quarterly instalment to Receiver General and file annual HST return for charities with GST rebate for charities
- Prepare & send out January Lot Leaseholder invoices via Quickbooks
- Print and mail Donation Tax Receipts using Donation program software
- Provide timely reports (bank reconciliation, income statement, balance sheet) to Finance Committee
- Attend Finance Committee meetings to answer questions and provide input - either in person or via Zoom
- Answering the phone and responding to phone messages, distribute and post mail, process rental and Lot Leaseholder payments, answer questions relating to accommodations (cabins, trailers, tents) and guest groups, etc.
- Greet guests who come to the office, sharing the camp map and marking their lot location, reviewing code of conduct and quiet hours
- Maintain and update Campspot, the online booking system

Qualifications:

- A strong love for God and an active faith life, with the desire to be part of an impactful organization
- At minimum 5 years of experience as a Bookkeeper, with a deep understanding of key responsibilities of a Bookkeeper including preparing documents and working closely with auditors for annual audit and charity reporting
- Knowledge of Quickbooks Online, including Quickbooks Payroll
- Technical online skills including Gmail, Microsoft Word, Microsoft Excel
- Experience in research and data analysis to compile reports
- Project Management experience is preferable
- Fundraising experience is favorable

**About Maple Grove Christian Retreat Centre**

Maple Grove Christian Retreat Centre was founded in 1947 and has served as a place to facilitate ministries that make and grow disciples of Jesus Christ ever since. Maple Grove sits on approximately 150 acres in Southwestern Ontario, 15 minutes north of the 401 and 20 minutes east of London. Approximately ⅓ of Maple Grove lands are forested, ⅓ leased agricultural land and ⅓ used for camp amenities and seasonal lot lease.

Maple Grove is a unique ministry facility with approximately 120 annual lot lease holders with private accommodations on the grounds and 15 camp owned accommodations. The grounds also have four public bathrooms, swimming pool and change rooms, a large open air worship space, a dining hall and lounge space. During the “camping season” (May to October) the grounds are busy with lots of activity and use. Outside the camping season, the grounds have fewer people and tasks shift more towards opening or winterizing facilities and undertaking capital improvements and renovations.

Pay: $25.00-$32.00 per hour

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person

Application deadline: 2024-04-30
Expected start date: 2024-05-13