Administrative Assistant

1 week ago

Ponoka, Canada Medcor Canada Full time

Medcor Canada is looking for an experienced **Administrative Assistant - Accounts Payable/ Receivable** to provide financial, administrative, and clerical support.

Accounts receivable duties will include full cycle invoicing of projects, ensuring accuracy and efficiency, monitor and process incoming payments and post to Great Plains. They will own the collections management process to ensure all payments are made on time or escalated to the appropriate person and provide a monthly aging reporting to the President. The Administrative Assistant is also responsible for reconciling Workers Compensation across all provinces we work in on a quarterly and annual basis, creating content for Medcor Canada social media, and managing our online store.

They will be responsible for providing high-level, administrative support to all departments within the organization. This is a dynamic role that requires you are highly organized, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff, as well as outside clients and vendors.

This position will back up and support the Staffing Assistant with time entry, employment lifecycle support through onboarding new employees, as well cross train with the Staffing Supervisor on recruiting, pre-hire paperwork, scheduling, flights, and accommodations. Fleet management assistance, when required, pick up/drop off employees at airport and assist with loading MTC’s.

This is a full-time position working Monday - Friday from 8:30am-4:30pm in the Medcor Canada Corporate office in Ponoka, Alberta reporting to the Corporate Services Manager.

**Expectations, Duties, and Requirements**
- Produce accurate weekly, bi-weekly, and monthly invoicing by verifying job information including rates, timesheets, and expenses
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted in Great Plains
- Verify invoicing discrepancies and resolve client billing issues
- Facilitate payment of invoices due by sending statements to the clients and following up with regular communication
- Produce quarterly Workers Compensation payments in multiple provinces
- Verification of vendor invoices and managing accounts payable
- General office duties including main reception, record bi-weekly meeting minutes, filing, photocopying, picking up mail, sending orders and help keep the corporate office clean and presentable
- Back up position to our Staffing Assistant and cross training with Staffing Supervisor as outlined above.
- Create content for Medcor Canada social media pages
- Manage online store
- Perform other duties as assigned

**Education, Experience, and Other Requirements**
- Proven working experience as Accounts Receivable administrator
- Detail orientated with high degree of accuracy
- Ability to multi-task in a fast-paced environment
- Demonstrates initiative to provide solutions and update process
- Resourceful and comfortable to learn systems and technology
- Proficiency with Microsoft Office
- Aptitude for analytical process
- Customer relations experience strongly preferred
- Looking for proactive self-starter with a positive attitude

**Computer Skills**:
The advocate must be comfortable with technology and learning new software. Training will be provided but technological capacity is a must.

**Work Environment**:
This position is designed to be primarily a corporate office environment with a climate controlled and enclosed work area.

Pay: $19.00-$22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Ponoka, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts receivable: 2 years (preferred)

Work Location: In person

Application deadline: 2024-05-01

  • Accounting/administrative Assistant

    2 days ago

    Ponoka, Canada Morskate Manufacturing Ltd. Full time

    _ **Accounting/ Admin Assistant** - Highly organized and detail-focused - Ability to work with confidential personal and corporate information in a professional manner. - Resourceful, Self starter with strong initiative - Energetic and personable with a positive, team-oriented outlook - Ability to work efficiently in both self directed and team capacities -...

  • Staffing Assistant

    3 days ago

    Ponoka, Canada Medcor Canada Full time

    **Summary Description** The Staffing Assistant will be responsible for providing high-level, administrative support to all departments within the organization. This is a dynamic role that requires you are highly organized, attention to detail, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of...

  • Legal Assistant

    4 days ago

    Ponoka, Canada Maher Legal Services Full time

    **Overview**: We are seeking a highly organized and detail-oriented Legal Assistant to join our team. The Legal Assistant will provide administrative support in the areas of Family Law and Estate Planning & Administration, experience or interest in Real Estate considered an asset. This is a full-time position based in our office with flexibility for partial...

  • Bookkeeper/administrative Assistant

    7 days ago

    Ponoka, Canada Alberta Superdutys Full time

    **ALBERTA SUPERDUTYS INC.** As per name we are the Ford SuperDuty Experts of Alberta and Western Canada. Doing general maintenance and repairs, including exceeding the limits of custom builds, including pioneering specific customer projects. We strive for growth, and excellence. With this comes the need for excellent people. **Bookkeeper Job...

  • Shop Foreman

    1 week ago

    Ponoka, Canada Brandt Full time

    Our **Ponoka, AB** branch is looking for an exceptional individual to join our service department as a **Shop Foreman **for our John Deere - agriculture dealership. The Shop Foreman is responsible for the effective supervision of the Service Department to ensure that quality standards and productivity requirements are met in accordance with Service...

  • Shop Foreman

    Found in: Talent CA C2 - 1 week ago

    Ponoka, Canada Brandt Full time

    Service Technicians/Mechanics Ponoka, AB • ID: 7395-046 • Full-Time/Regular Our  Ponoka, AB  branch is looking for an exceptional individual to join our service department as a  Shop Foreman  for our John Deere - agriculture dealership. The Shop Foreman is responsible for the effective supervision of the Service Department to ensure that...

  • Shop Foreman

    Found in: Talent CA C2 - 1 week ago

    Ponoka, Canada Brandt Full time

    Our Ponoka, AB branch is looking for an exceptional individual to join our service department as a Shop Foreman for our John Deere - agriculture dealership.The Shop Foreman is responsible for the effective supervision of the Service Department to ensure that quality standards and productivity requirements are met in accordance with Service Optimization...

  • Post Secondary Student

    2 days ago

    Ponoka, Canada Alberta Health Services Full time

    Your Opportunity: The Psychosocial Rehabilitation Program at the Centennial Centre for Mental Health and Brain Injury has been offering this unique and enrichening internship opportunity to Psychology students from the University of Alberta for several years. The Post-Secondary Student fulfills an integral, multifaceted role within the program and will work...

  • Office & Logistics Admin Asst

    1 week ago

    Ponoka, Canada Benchmark Commodities Ltd. Full time

    Benchmark Commodities Ltd. is a privately held company within the Canadian western provinces that imports and exports commodities. We supply a variety of cereals and feeds to agricultural producers. Benchmark is unique to this sector with the ability to purchase commodities, sell, transport and delivery to customers across provincial borders including...

  • Water/wastewater Technician

    2 days ago

    Ponoka, Canada Akamihk Energy Inc. Full time

    Water/Wastewater Technician / Plumber’s Trainee As the Water/wastewater Technician / Plumber’s Trainee you will be responsible for the Water and Wastewater Operations and Maintenance, and you will assist in the Commercial & Residential Plumbing Operations and Maintenance of Montana First Nation. You will be under training to have a working knowledge of...

  • Chiropractic Care Coordinator

    4 days ago

    Ponoka, Canada Ponoka Family Chiropractic Full time

    **Ponoka Family Chiropractic: Chiropractic Care Coordinator(s)** **About Ponoka Family Chiropractic** Ponoka Family Chiropractic is a nervous system-centered Chiropractic and multi-disciplinary wellness center based in Ponoka, Alberta that serves and empowers individuals and families to lead healthier lives! To support our growing and evolving space...

  • Chiropractic Care Coordinator

    2 days ago

    Ponoka, Canada Ponoka Family Chiropractic Full time

    **Ponoka Family Chiropractic**: **Chiropractic Care Coordinator **_**(Maternity leave position - with potential for part-time permanent)**_ **About Ponoka Family Chiropractic** Ponoka Family Chiropractic is a nervous system centred Chiropractic practice based in Ponoka, Alberta that serves and empowers individuals and families to lead healthier lives! To...

  • Field Supervisor

    15 hours ago

    Ponoka, Canada Almita Piling Inc Full time

    About this position The Field Supervisor is responsible for the on-site project management responsible for the execution of the project scope, maintaining the project schedule and supporting budget management. This is prefaced with all the pre-mobilization planning of all crews, equipment and site visits. A key component is the supervision of work crews and...

  • Field Supervisor

    15 hours ago

    Ponoka, Canada Almita Piling Inc Full time

    About this position The Field Supervisor is responsible for the on-site project management responsible for the execution of the project scope, maintaining the project schedule and supporting budget management. This is prefaced with all the pre-mobilization planning of all crews, equipment and site visits. A key component is the supervision of work crews and...

  • Field Supervisor

    Found in: Talent CA C2 - 1 week ago

    Ponoka, Canada Almita Piling Inc Full time

    About this position The Field Supervisor is responsible for the on-site project management responsible for the execution of the project scope, maintaining the project schedule and supporting budget management. This is prefaced with all the pre-mobilization planning of all crews, equipment and site visits. A key component is the supervision of work...