Full-time Payroll Specialist

4 weeks ago

Oakville, Canada Halton Healthcare Services Full time

Ref #:929542

Specific Department and Program:Payroll

Location:Oakville

Posted Date:Mar 12, 2024

**Posting #2024-929542**

**Non Union**

**Position**:Payroll Specialist

**Department**:Finance

**Status**:Regular Full-time

**Hours**:Monday to Friday - 7.5 hour days

**Site**:Oakville

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do. We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.

**Position Overview**:
As a member of the Hospital Finance team, the Payroll Specialist is responsible for the accurate internal payroll processing for approximately 5,200 full time, part time and casual employees using Meditech & API eScheduling systems. Reporting to the Payroll Manager, the Payroll Specialist is responsible for maintaining proper controls & privacy over payroll data. Working closely with Human Resources, this role is responsible for ensuring adherence to the hospital’s policies, collective agreements, as well as federal and provincial legislation. The payroll team supports all three hospital sites, outpatient clinics, Hospital Foundations & Hospital Volunteers Associations.

**This is what you'll be doing**:

- Lead the team through the full bi-weekly payroll process schedule and ensure timely processing of all payroll files to the bank.
- Reconcile and process all statutory government remittances for Halton Healthcare and three Foundations ensuring all legislative requirements and deadlines are met
- Prepare and process unscheduled deductions and payroll adjustments (HOOPP, benefit adjustments, receivables etc.), ensuring compliance with all hospital policies and collective agreements.
- Liaise with departmental timekeepers and prepare all communications regarding payroll
- Audit all employee file changes prepared by Human Resources and process all related adjustments
- Provide monthly payroll training for timekeepers and managers
- Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller
- Prepare and balance all monthly employee benefit accounts to the GL
- Complete Payroll month-end close & associated journal entries & account reconciliations
- Prepare the monthly pre-authorized payments for parking and benefits
- Assist the Payroll Manager with annual audit for payroll with external auditors for all entities
- Reconcile employee pension deductions for each organization and liaise with Human Resources and HOOPP regarding all pension related queries, processing payment and information files on a bi-weekly and monthly basis
- Prepare proper documentation and payments for terminated employees and employees on leave of absence, including all legally required employer documents and information.
- Actively participate in the continuous improvement of all payroll processes, including project leadership
- Liaise with Occupational Health to ensure accurate reporting for STD/LTD claims
- Assist with year-end processing and reconciliations
- Collaborate with Human Resources & ICT Department on workflow creation, testing & troubleshooting
- Key point of contact for Meditech, responsible for ensuring dictionaries are maintained and leading resolution of system issues
- Participate in on-going professional development to maintain current knowledge base related to payroll, and related information systems
- Perform other related duties as assigned

**This is what you’ll need to do it**:
**Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.**
- Diploma or university degree is required
- Minimum of 5-7 years of progressive relevant payroll experience is required
- Working in a hospital environment or other large government sector not-for-profit organization (“NPO”) preferred
- Demonstrated success in a fast paced, high complexity & high
- volume work environment required
- Proven ability to remain solution oriented when faced with difficult situations
- Demonstrated knowledge of financial reporting is required
- Technically competent as demonstrated with experience in

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