Human Resources Generalist

3 weeks ago

Toronto, Canada Ontario Motor Vehicle Industry Council Full time

**About us**

OMVIC (Ontario Motor Vehicle Industry Council) administers and enforces the Motor Vehicle Dealers Act, 2002, its regulations and code of ethics, as well as relevant sections of the Consumer Protection Act, on behalf of Ontario's Ministry of Public and Business Service Delivery. OMVIC’s mandate is to maintain a fair and informed marketplace by protecting the rights of consumers, enhancing industry professionalism, and ensuring fair, honest and open competition for registered motor vehicle dealers.

OMVIC is looking for a **Human Resources Generalist** to join the Human Resources Team. This role is an integral member of the team and is responsible for providing ongoing support to all functional areas of HR including but not limited to, payroll, recruitment and selection, new employee orientation, salary and benefits administration, training and development, employee relations, health and safety, HR administration of policies, procedures, and programs. This role will contribute to the achievement of OMVIC’s goals relating to people by participating in special HR projects and other related initiatives.

**Responsibilities**

**Payroll**
- Process and administer bi-weekly payroll for all employees
- Ensure accurate and timely payroll reporting
- Generate reports, reconcile payroll and related accounts, prepare all government and other remittances and filings (i.e., federal/provincial income tax withholdings and EHT remittances)
- Stay current with payroll regulations, standards, and work methods
- Prepares T4s, T4As, ROEs, T2200s and related payroll items
- Answers inquiries from employees, internal and governmental agencies regarding payroll related questions and requests
- Assist with Payroll audits

**Recruitment, Selection & Onboarding**
- Responsible for full-cycle recruitment
- Research and identify recruiting sources/channels and coordinate the posting process
- Complete reference and background checks
- Prepares offer/promotional/transfer/contract letters, and new hire documentation
- Manage orientation process for new employees
- Track probation performance check-ins

**Reporting**
- Gather and analyze data to produce ad hoc and HR metrics reporting, e.g., recruiting, compensation analysis, turnover rates, etc.

**Employee Relations**
- Maintain positive employee relations
- Respond accordingly to employee questions, identifying possible solutions and follow-up as necessary regarding HR policies and procedures
- Provide recommendations and guidance related to performance management
- Tracks and provides information on performance appraisal time frames
- Supports workplace accommodation requests
- May participant in terminations

**Systems & File Management**
- Oversee the administration, maintenance, and quality of employee data in HRIS and Payroll systems relating to new hires and leavers, internal staff changes and HR processes
- Ensure the organization and integrity of all employee files and records (electronic and paper) in accordance with records retention policies

**Occupational Health & Safety**
- Member of Joint Health & Safety Committee
- Ensure a safe working environment is maintained and full legislative compliance is observed
- Assists with workplace inspections

**Training & Development**
- Research and coordinate internal and external training, as required
- Develop and implement e-learning modules
- Facilitate annual training (Health & Safety, AODA, etc.)

**Other Duties**
- Support the Human Resources Manager in the delivery of various HR projects and initiatives such as annual performance reviews, job evaluation
- Complete employee onboarding and benefits administration
- Coordinate and order service awards
- Conduct research as requested by the Manager or Director, Human Resources
- Participates and supports office moves and new space planning requirements
- Performs other duties as required

**Qualifications**
- Minimum 3 years of experience with full-cycle payroll and related duties
- Degree in Human Resources Management or equivalent
- Knowledge and experience with Ceridian PowerPay, preferred
- Certified Human Resources Professional designation (CHRP) and Payroll Compliance Practitioner (PCP) considered an asset
- Working knowledge of Ontario Employment Standards Act, Ontario Human Rights Code, AODA, Privacy Act
- Excellent analytical and statistical skills with advanced knowledge of MS Office, Excel (pivot tables, lookup formulas, IF statements)
- Practical experience in employee relations, recruitment, policy administration, compensation, change management, organizational development, and training
- Ability to organize and manage time effectively to meet deadlines
- Excellent written and oral communication skills and the ability to interact confidently across all levels of the organization
- Demonstrated ability to exercise discretion, initiative, tact, and high degree of confidentiality
- Possess strong critical thinking skills to solve problems and deliver va

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