Communications Assistant

2 months ago

Etobicoke, Canada Canadian Baptists of Ontario and Quebec Full time

**About Canadian Baptists of Ontario and Quebec**

Based in Etobicoke, Canadian Baptists of Ontario and Quebec (CBOQ) equips churches and their leaders as they engage in their mission from God in their community. Comprised of over 300 churches, CBOQ is training, equipping and caring for pastors. We recognize that mission is not just evangelism, but also includes promoting justice, social welfare, healing, education and peace in the world. It is a holistic approach that expresses care for both the needs of the human soul and the social needs that affect all of life. We are helping to plant fresh expressions of faith, strengthening existing churches and connecting them with the tools and opportunities they need to thrive. We are serving the next generation by creating resources and experiences for young people and their leaders to expand their love of God and love of each other. We’re telling our churches’ stories to encourage and inspire them, building up our whole family through the good news of what Christ is accomplishing through us. We love and care for our churches and leaders. We love and care for our employees. We are warm and welcoming; we take the time to listen and genuinely understand; we have empathy during tough times, and we make a positive difference in one another’s lives daily. We develop a servant spirit as a significant part of who we are in Christ.

**Position Overview**:
The Administrative Assistant - Communications and Events is part of the Communications Team. The overall mandate of this team is to champion the vision, mission, and values of CBOQ to our member churches, staff, and volunteers.

Under the supervision of the Associate Director of Communications and Events, the Administrative Assistant role focuses on supporting the Communications department, ensuring effective processes and systems to enhance team efficiency. This position provides administrative support and coordination for activities, programs, and events developed by the Communications team.

**Core Competencies**:

- Planning and Organizing: Manages multiple tasks and projects with competing priorities. Anticipates obstacles and demonstrates judgment and flexibility to adjust as required.
- Results Orientation: Focuses on completing all tasks in a timely manner while taking complete ownership of responsibilities.
- Adaptability: Responds effectively to changing priorities, technologies, and requirements. Collaborates well in diverse situations.
- Service Orientation: Strives for excellence, delivering the highest quality care and resources possible to those we serve.
- Innovative and “Can Do” Attitude: Thinks creatively to develop solutions that meet current and future needs. Approaches challenges with confidence.
- Strong Grasp of the English Language: Proficient in writing and proofreading documents and collateral materials for the Communications team.

**Responsibilities**:

- Support CBOQ's mission, vision, and values.
- Manage communications team projects, including but not limited to our annual yearly gathering, newsletters, resources, annual impact report, and The Canadian Baptist Magazine.
- Collect and maintain accurate data
- Provide registrar functions for the three-day annual general assembly. Experience with CVENT is an asset.
- Ensure excellence in English and proofreading for all communications.
- A command of CRM systems with experience in maintaining data within a CRM system. Experience with Virtuous is an asset.
- Accept creative briefs and manage projects effectively through project management software. Experience with Liquid Planner is an asset.
- Other duties as assigned by the Associate Director.

**Requirements**:

- Commitment to the mission, faith, and core values of CBOQ.
- Demonstrated high proficiency with Microsoft Office suite, including Office 365, production management.
- Previous experience managing CRM systems, with a demonstrated ability to optimize and troubleshoot.

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