Administrative Assistant, Pharmaceutical

3 weeks ago

Edmonton, Canada McKesson Canada Full time

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you.

**Administrative Assistant, Pharmaceutical Distribution Centre**

**Full-time, permanent**

**Shift** - daytime hours with the flexibility to support other shifts if required

**Location** -14010 164th Street, Edmonton (on-site position, no remote is offered)

**The Administrative Assistant position offers competitive compensation, 15 days paid vacation & 2 floater days (both prorated based on hire date), group insurance from day of hire, and an annual management incentive program.**

**New Grads from a post secondary supply chain program are welcomed to apply**

McKesson is in the business of better health and we touch the lives of patients in virtually every aspect of healthcare. At McKesson Canada, we touch the lives of 12 million Canadians every day. We carry more than 35,000 products in 12 distribution centers and ultimately provide distribution to 6,300 retail pharmacies, 1,350 hospitals, long-term care centers, clinics and institutions all over Canada. But we're so much more than a distribution company. We've automated 2,500 retail pharmacies and dispense over 100 million doses a year through our automation solutions. Manufacturers, healthcare providers and patients count on us for a full range of services that contribute to the quality and safety of care for us all.

At McKesson Canada, you'll help us carry out our mission to improve lives and advance healthcare. Working here is your opportunity to shape an industry that's vital to us all.

**Job Summary**

As the Administrative Assistant reporting to the Sr. Director of Operations, you will be responsible to manage the day to day administrative needs of the Distribution Centre as well as the key components of the Business unit. Professionalism, time management, and organization skills are key attributes for this role.

**Specific Responsibilities**
- Financial components using Ariba (budget management, PO management, invoicing, vendor payment follow up)
- Compile and monitor payroll - ADP time and attendance system
- Coordinate and facilitate warehouse recruitment, orientation and onboarding for new employees
- Schedule and attendance management for warehouse employees
- Monitor workplace injuries, disability or alternate claims for leave of absence
- Manage and track the vacation and time off request process for all DC employees (union and non-union)
- Interpretation and execution of all components of the Collective Bargaining agreement
- Relationship management and correspondence with local Union Representatives
- Health and Safety oversight (H&S committee and Corporate wellness programs)
- Coordinate and support corporate and local employee engagement and community initiatives
- Site security oversight - support Operations
- Collaborate with peers as well as regional and home office contacts on tasks and corporate initiatives
- Various ad-hoc tasks and reporting when required

**Minimum Qualifications**
- Typically requires 3+ years of related experience.

**Additional Qualifications**
- Minimum 3 years of administrative or other related experience
- Post secondary education in Business Administration or Supply Chain is preferred
- Intermediate to advanced proficiency with Microsoft Office suite
- Outstanding communication and presentation skills
- Experience with payroll and/or time recording software preferred (ADP experience preferred)
- Experience with Workday and SAP are preferred
- Experience interpreting collective bargaining agreements to assist warehouse staff with questions is preferred
- Experience with health and safety and WCB preferred
- Flexible with the ability to meet deadlines in a dynamic, high demand, fast paced environment
- Superior analytical skill including attention to detail and accuracy
- Strong time management skills
- Ability to function independently using professional confidentiality

Career Level - IC Business Support - B3

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That's why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our diverse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of T

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